About this role
Job summary
An exciting opportunity has arisen for a Pharmacy Procurement & Homecare Assistant to join our friendly and supportive Pharmacy team.
The successful candidate will provide administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team, helping to ensure medicines and associated products are ordered, received, processed and supplied to patients safely, efficiently and in a timely manner.This is a busy role which requires good organisational skills, attention to detail and the ability to work effectively as part of a multidisciplinary team.You will work closely with pharmacy staff, suppliers, homecare providers and other NHS departments to support the delivery of a high-quality service.
Full training will be provided.
You will be required to work a late night until 6pm and weekends/ bank holidays on a rotational basis.
Main duties of the job
The successful candidate will assist with the day-to-day duties of the Pharmacy Homecare, high cost drugs and procurement services including:- Processing pharmacy orders and raising purchase orders using the appropriate electronic systems.- Receiving and checking deliveries of medicines and pharmacy-related products.- Assisting with stock management, including monitoring stock levels and identifying items requiring replenishment.- Supporting the safe and efficient supply of medicines through homecare services.- Processing homecare prescriptions and documentation in accordance with departmental procedures.- Liaising with homecare companies, wholesalers and suppliers regarding orders and deliveries.- Responding to telephone and email enquiries from patients, healthcare professionals and external organisations in a professional and helpful manner.- Maintaining accurate and up-to-date records on pharmacy systems and spreadsheets.- Filing and processing documentation in accordance with NHS and departmental procedures.- Supporting invoice checking and resolving straightforward purchasing queries.- Escalating any discrepancies, delays, shortages or other issues to the appropriate member of the Pharmacy team.- Maintaining confidentiality at all times and working in accordance with information governance requirements.- Assisting with general administrative duties within the Pharmacy Procurement and Homecare- Working flexibly to support the wider Pharmacy service when required.
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description Job responsibilities
To process the automatic ordering on the pharmacy computer system, communicating any issues the senior ATO, Technician or chief Pharmacy Technician.To transmit orders to the appropriate supplier electronically and via email as necessary.To reconsolidate invoices on the pharmacy computer system.To report any discrepancies in price from the order price and invoice price, reporting to the senior ATO / technician as appropriate.To monitor outstanding credits and to liaise with suppliers and wholesalers to ensure receipt.To deliver copy invoices to the trust finance teamTo assist with creating, receipting and invoicing of patient specific orders ensuring that each component is completed in a timely manner.To scan and file patient specific orders into the relevant electronic foldersTo maintain the pharmacy procurement inbox, ensuring that invoices are printed, and emails actioned in a timely manner.To accurately check deliveries, inputting data onto the pharmacy computer system relating to all purchase orders.To accurately put stock away in the correct location including the pharmacy robot.To scan and file completed purchase orders and associated delivery documentation into the relevant electronic folders.To ensure all documentation relating to procurement/ invoicing and homecare are filed correctly and retained according to Standing Financial Instructions, such that retrieval can be made when required.To ensure all requirements of the wholesaler dealers license are achieved and maintained in accordance with MHRA requirementsTo be responsible for maintaining a clean and tidy working areaTo participate in the supply of stock medication via the ward top up services, including automated medicines cabinetsTo accurately pick and issue stock to wards, departments and sub stores.To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary informationTo supply urgent stock requests against written ordersTo follow the appropriate procedures for waste, expired stocks and spillages.
Person Specification
Qualifications Essential
2 GCSE (including Maths and English)
Desirable
NVQ 2 Pharmaceutical Science
Experience Essential
Customer services experience Microsoft experience
Desirable
Pharmacy Experience Data input
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name The Royal Wolverhampton NHS Trust
Address New Cross Hospital
Wolverhampton
WV10 0QP
United Kingdom
Employer's website https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)