About this role
Job summary
An exciting opportunity has arisen for a highly organised and professional Personal Assistant to provide comprehensive administrative andsecretarial support to the Deputy Chief Nursing Officer and Chief Allied Health Professional & Deputy Director of Therapies. This role is ideal for someone with excellent communication, prioritisation and organisational skills, who is able to work flexibly, use initiative and maintain confidentiality when handling sensitive information. The successful candidate will play a key role in supporting diary management, meeting preparation, minute taking, correspondence, information flow and wider administrative processes, helping to ensure the smooth and effective running of the Corporate Nursing/AHP function. The post will involve working closely with colleagues across the Trust and with external partners, contributing to the delivery of safe, high-quality services for patients, carers and staff.
Main duties of the job
The post holder will provide high-quality administrative and Personal Assistant support, ensuring work isprioritised effectively and urgent matters are handled appropriately. Key duties will include diary management, preparing and organising meetings,taking and transcribing minutes, producing correspondence, reports and presentations, maintaining effective administration systems, managinginformation with discretion and confidentiality, and liaising professionally with internal and external colleagues. The role will also support wider teamprocesses, including Eroster administration, recruitment support, ordering supplies, maintaining records and providing cross-cover where requiredto ensure the smooth running of the service.
About us
Black Country Healthcare NHS Foundation Trust provides mental health, learning disability, autism andcommunity healthcare services across the Black Country. We are committed to delivering safe, high-quality andcompassionate care, working together with patients, carers, colleagues and partners to help people live healthier,happier lives. As part of our team, you will be supported to work in line with our Trust values, contribute tocontinuous improvement and play an important role in helping our services run effectively for the communities weserve
Job description Job responsibilities
The post holder will provide confidential and proactive Personal Assistant support, including diary and correspondence management, organising meetings, preparing papers and minutes, maintaining records and administrative systems, and liaising with internal and external colleagues. The role will also support wider team processes, including e-Rostering, recruitment, ordering supplies and providing cover as required.
Person Specification
Application and Interview Essential
1.Qualifications: GCSE English and Mathematics, or equivalent, together with an NVQ Level 3 in Business Administration, an equivalent administrative qualification or relevant equivalent experience 2.PA and administrative experience: Recent experience of providing comprehensive Personal Assistant or senior administrative support to a senior manager or director within a complex organisation 3.Diary, meeting and minute-taking experience: Demonstrable experience of managing complex diaries, organising meetings, preparing and circulating papers, taking and producing accurate formal minutes, identifying decisions and actions, and maintaining action logs. 4.Communication and document production: Excellent written and verbal communication skills, including the ability to produce accurate correspondence, reports, presentations and spreadsheets to a high standard. 5.Organisation and judgement: Demonstrable ability to prioritise competing demands, meet tight deadlines, use initiative and exercise sound judgement when handling urgent or sensitive matters.and maintaining accurate records 6.IT and information handling: Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams, with the ability to maintain accurate records and handle confidential or sensitive information appropriately.
Desirable
1.Experience of working within the NHS or a healthcare setting 2.Corporate nursing or clinical-service support: Experience of supporting a corporate nursing function, clinical service or multidisciplinary healthcare team. 3.Additional administrative development: Relevant continuing professional development, such as formal training in minute taking, shorthand, medical terminology, records management or advanced Microsoft Office applications. 4.Corporate systems: Experience of using electronic rostering, recruitment, procurement, finance or other corporate business systems. 5.Recruitment and onboarding: Experience of supporting recruitment processes and coordinating pre-employment or new-starter arrangements.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Black Country Healthcare NHS Foundation Trust
Address Civic Centre
St. Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Employer's website https://www.blackcountryhealthcare.nhs.uk/ (Opens in a new tab)