About this role
Union: Non-Union
New or Replacement Position: New
Site: Toronto General Hospital
Department: Preadmission Clinic
Reports to: Manager
Wage Range: $30.04 - $45.06 per hour
Hours: 7.5 Hours per Week
Status: Casual
Closing Date: October 15, 2026
Duties
The Administrative Coordinator exercises decision making capabilities, judgment and independence to coordinate complex administrative support for the Pre-Admission Clinic, including:
Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materialsAnalyzing departmental workload statistics, identifying and bringing critical areas to the attention of the ManagerCoordinate and monitor patient flow in the Preadmission Clinic to support efficient throughput and minimize delays Track patient movement and identify bottlenecks that may affect flowFacilitate communication between clinical teams, departments, offices to ensure seamless patient transitionsEscalate flow concerns and capacity issues to operational leaders as appropriateLiaise with physicians, nursing, administrative assistants and booking clerks Proactively communicate with patients regarding scheduling changes or outstanding requirementsSupport a positive patient experience by ensuring timely and coordinated care transitions Experience working in a health care environment an assetAbility to maintain patient confidentialityPrevious working experience with workflow, coordination of information, and EPIC is an assetDemonstrated commitment to the delivery of excellent customer serviceExcellent interpersonal and patient/customer service skills; sensitivity to patients and families, fears and anxieties – ability to use good judgement in assessing and/or responding to difficult situationsExcellent organizational and time management skillsAbility to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities – statistical data, tracking of metrics as requiredKnowledge of Medical terminology requiredExcellent verbal and written communication skillsDemonstrated ability to function as a productive team memberCompletion of a Grade XII or recognized equivalentCompletion of a recognized medical post secondary program at the certificate levelFive (5) years related administrative support experienceTo be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office and clinical environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, and Word, Excel; superb organizational and time management skills and the ability to multitask effectively.
The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.