About this role
Form I9 Administrator
Position Description: Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budget. May plan, assign, and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.
About the University: Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
About the Department and/or College: The Compensation and Operations area of Human Resources partners with campus departments to ensure organizational structures, positions, and compensation practices support departmental needs and advance the University’s mission.
Major/Essential Functions: The Form I-9 and E-Verify Administrator supports the organization’s employment eligibility verification process and helps promote compliance with federal requirements. This position serves as a key resource for hiring departments and employees by providing training, guidance, troubleshooting, and assistance with Form I-9 and E-Verify processes.
The Administrator helps ensure Form I-9 and E-Verify processes are completed accurately and within required timeframes, maintains appropriate records, conducts compliance reviews, and works with departments to address issues and follow federal requirements and institutional procedures.
In this position, you will: • Review Form I-9 documents for new hires to identify missing information, errors, or other issues. Work with hiring departments to research and resolve discrepancies and make corrections as needed. • Manage the E-Verify system, including setting up and maintaining user access for authorized personnel. • Monitor E-Verify cases to make sure they are submitted and processed on time. Track pending Tentative Nonconfirmation (TNC) cases and work with departments and employees to help resolve them in a timely manner. • Provide training, resources, and guidance to departments on Form I-9 and E-Verify requirements and procedures. Answer questions and provide troubleshooting and support when issues arise. • Maintain accurate records related to Form I-9 and E-Verify activities, including compliance issues and corrective actions, in accordance with federal requirements and institutional record-keeping procedures. • Review employee files to ensure employment eligibility verification records are complete, properly documented, and retained according to applicable requirements.
Knowledge, Skills, and Abilities: To be successful in this position you will need: • Working knowledge of Form I-9 and E-Verify requirements and processes, or the ability to learn them quickly. • Strong attention to detail and organizational skills, with the ability to manage deadlines, resolve errors, and keep accurate records. • Ability to understand and apply federal employment eligibility requirements and institutional policies and procedures. • Ability to handle confidential employee information appropriately and maintain accurate, well-organized records. • Strong communication and interpersonal skills, with the ability to explain Form I-9 and E-Verify requirements clearly and provide training, guidance, and troubleshooting support to people with different levels of experience. • Proficiency with electronic record-keeping systems and administrative software, including E-Verify and HR systems, or the ability to learn new systems as needed.
Required Qualifications: Bachelor's degree in area of expertise or closely related area required. Three years of experience in planning, developing, or implementing programs/projects or research grants. Additional education may substitute for required experience on a year-for-year basis.
Safety Information: Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.