About this role
Office & Projects Manager Location: Maidenhead, Berkshire
Department: Regional Operations / Executive Support
Duration: 12 months
Payrate: £44,000
About the Role We are seeking an experienced, highly organised Office & Projects Manager to drive operational excellence across our Maidenhead office. Acting as a central pivot for regional operations, this role combines office administration, procurement and invoice management, event organisation, and key business project delivery directly alongside the General Manager.
If you are a proactive problem solver with exceptional communication skills who thrives in a fast-paced environment, this role offers a diverse and impactful scope across multi-disciplinary teams.
Key ResponsibilitiesProcurement & Financial Administration Act as the primary contact for purchasing, vendor agreements, Master Services Agreements (MSAs), and Statements of Work (SOWs).
Manage purchase orders, invoice processing, expense approvals, and vendor compliance onboarding.
Identify cost-reduction opportunities, negotiate supplier terms, and optimise purchasing procedures.
Event & Travel Management Schedule, budget, and execute internal and external events, congresses, and business conferences.
Coordinate travel, accommodation, and transportation for executive leadership and external clients.
Oversee compliance documentation for marketing and market access initiatives (PSAs, market research, indirect sponsorships).
Executive Support & Office Governance Provide high-level administrative support to the General Manager, including diary management, travel arrangements, and expense reports.
Lead onboarding, equipment procurement, system access, and induction schedules for new team members.
Oversee sales/marketing support material warehousing, approvals, and distribution controls via internal platforms.
Lead ad-hoc operational projects and key strategic initiatives as assigned by the General Manager.
What We Are Looking For Experience: Proven track record in office management, project coordination, executive support, or procurement administration.
Education: Bachelor's degree, diploma, or equivalent professional background.
Technical Skills: Advanced proficiency in Microsoft Office and Outlook; experience with document approval or enterprise workflow systems is an advantage.
Key Attributes:
Exceptional written and verbal communication skills (Fluent/Professional English).
Strong negotiation, problem-solving, and budget-tracking abilities.
High attention to detail with the ability to manage multiple competing priorities independently.
Collaborative mindset with strong interpersonal skills to build trust across internal and external stakeholders.
Why Join Us? This position offers a central role within a dynamic business environment, giving you direct visibility with executive leadership and cross-functional teams across Europe. You will play a vital part in maintaining smooth daily operations while driving key business projects forward.
To Apply: Please submit your CV along with a brief summary highlighting your relevant office management and project coordination experience.
Randstad Business Support is acting as an Employment Business in relation to this vacancy.