About this role
Job Role: Full-Time Legal Secretary
Dept: Public Family Law
Location: Luton – working in office
Ref: L4L1159
Our forward thinking and friendly client law firm based in Luton is currently seeking a Legal Secretary/Legal Assistant to support their Public Family Law Dept.
The successful candidate will be an experienced Legal Secretary, with excellent secretarial skills to apply. There will be lots of digital dictation, completing Legal Forms/ Legal Aid Forms, and someone who has had previous experience in Legal Aid will ideally be preferred. Along with your fast and accurate typing keyboard skills, you will also be liaising with clients over the phone and working closely with the Family Solicitor.
The successful candidate will be expected to carry out the following duties:
• The production of documents and correspondence using audio digital dictation /copy typing at least 60wpm
• Experience of standard template documents for the respective area of Public Family Law
• Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
• Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
• Setting up new files accurately and speedily on instruction
• Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
• Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
• Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
• Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners within the department where appropriate
• Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
• Undertaking any other ad hoc duties as requested by the professional staff in the department
• Support as and when requested in firm-wide and departmental marketing events
They are looking for someone with:-
• Previous experience as a Legal Secretary/Legal Assistant.
• Excellent interpersonal skills and clear written and oral communication;
• Proven audio digital typing experience with accuracy
• Excellent organisational skills
• Ability to communicate both in writing and orally with a wide range of people;
• The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
• Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
• Self-motivation with the ability to be a self-starter and work independently or within a team;
• Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel; (however induction can be provided where needed)
• Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
Salary: £27,500pa+++ excellent benefits package
Start Date: Asap
Holidays: Standard plus Bank Holidays, closed for Christmas
Hours: 9-5.30pm Mon - Friday
Skills & Exp: An experienced Legal Secretary of at least 3-5 years, within Family Law (especially Public Family Law). Someone with excellent keyboard skills and telephone manner. Fast and accurate typing speeds from Digital Audio Dictation of at least 60wpm.Someone who is familiar with the Legal Aid Forms used or similar with a good understanding will be helpful.
If you have experience in a similar role and will enjoy the responsibility that this role will bring, then we would like to hear from you.
*Legals 4 Lawyers will try and respond to all applications for the role within 72hours. However, we experience high volumes of applications and if you have not heard from us within this period of time, unfortunately your application will not have been successful. Thank you and good luck.
*Please also check your spam folder as sometimes our emails end up there.