About this role
We are working with a welcoming and supportive school seeking an experienced and organised Administrative Assistant to join their busy office team. This is a varied and rewarding role that plays a key part in ensuring the smooth day-to-day running of the school.
The successful candidate will provide administrative support to the Senior Leadership Team, manage key school processes, support reception duties, and act as a professional first point of contact for pupils, parents, staff, and visitors.
This role would suit someone who thrives in a fast-paced environment, has excellent organisational skills, and enjoys being at the heart of a school community.
Key Responsibilities
Coordinate and organise Annual Review and EHCP meetings, including preparing reports, distributing documentation, taking minutes, and ensuring paperwork is completed and circulated accurately.Monitor and maintain Behaviour Watch records and complete accident reporting documentation in line with school procedures.Provide reception cover when required, welcoming visitors, managing enquiries, and maintaining school security protocols.Assist with arranging classroom cover and supporting wider administrative functions during staff absence.Manage incoming and outgoing post and maintain accurate pupil and staff records using the school's management information system.Support the administration of new pupil admissions and leavers, ensuring records are maintained and transferred appropriately.Order resources and equipment, process deliveries, and distribute items across the school.Provide general administrative support including filing, typing, email management, website updates, and maintaining school calendars.Liaise with external agencies and health services to arrange appointments and support student needs.Attend and minute meetings, including leadership, staff, and governor meetings.Handle sensitive information with the utmost professionalism, confidentiality, and discretion. The Ideal Candidate Will Have
Previous administration experience, ideally within a school or educational setting.Strong organisational skills with the ability to manage multiple priorities effectively.Excellent written and verbal communication skills.Confidence using Microsoft Office and school management systems such as Integris.The ability to work independently whilst also contributing positively to a team.A professional, friendly, and approachable manner.A commitment to safeguarding, confidentiality, and supporting the wider school community.