About this role
- Hybrid / Senior Executive Support -
A Japanese bank based in London is currently recruiting an Executive Assistant to support one or two senior Managing Directors within its Banking Leadership Team, as well as provide wider administrative support to their teams.
The role will act as a central point of contact for designated teams, covering diary and travel management, expenses, communications, office administration, meetings, events, and various projects.
The ideal candidate should have proven Executive Assistant experience supporting senior executives, excellent organisational and communication skills, and fluent Japanese and English.
(Ref: HF47712 - Please include this when making any enquiries.)
Main Responsibilities
Manage executives’ diaries, priorities, delegations, and extensive business travel arrangementsProcess and track expenses in line with the Bank’s policies and proceduresManage communications, correspondence, key dates, HR reminders, and mandatory training deadlinesCoordinate office administration and liaise with Facilities and IT teamsSupport projects, Learning & Development initiatives, process improvements, and knowledge-sharing activitiesCoordinate and organise meetings, events, and conferencesProvide general administrative support including document preparation and onboarding support for new team membersWork collaboratively with other Banking EAs to provide cover and shared support when required
Ideal Candidate
Proven Executive Assistant experience supporting senior executives in a corporate environment, preferably within banking or financial servicesFluent Japanese and EnglishStrong organisational, communication, and stakeholder management skillsExcellent attention to detail and ability to manage multiple priorities in a fast-paced environmentProficient in Microsoft Office, including Word, Excel, PowerPoint, and OutlookProactive and able to anticipate needs, solve problems, and work with minimal supervisionProfessional, discreet, and experienced in handling confidential informationCollaborative and adaptable, with experience working in an international or multicultural environment advantageous Conditions
Location: LondonSalary: £50,000–£60,000 per annum depending on experienceJob Type: permanent, full-timeWorking Hours: 9:00–17:00 from Monday to FridayStart: negotiable
Visa Support
All applicants for the Executive Assistant position must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
We regret that we cannot accept applications from Working Holiday or Graduate visa holders.
Application Notes
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.