About this role
Facilities Administrator – 12 Week Temporary Assignment
Location: Guildford
Salary equivalent: £30,000 per annum £15.92 per hour
Hours: Full time, 36.25 hours per week
Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm
Duration: 12 weeks, with potential to extend
We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.
This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.
The Role Day to day:
Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stockedCheck coffee machines and deal with any issues that ariseReceive, sort and distribute post and manage deliveriesMonitor and respond to facilities emails and queriesManage facilities requests through the ticketing systemHelp ensure the office runs smoothly and efficiently Weekly responsibilities:
Check and order stationery and kitchen suppliesLiaise with building managementSend the weekly fire alarm test reminderCheck air conditioning settings Other responsibilities will include:
Issuing and tracking access cards and managing parking allocationReporting and following up site issues with building managementWorking with the office cleaner to agree daily prioritiesSupporting internal desk movesBooking couriers and cateringRaising purchase orders and processing supplier invoicesSupporting internal events, including set-up and clear-downCoordinating with building management and contractors when required About You We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.
You’ll ideally have:
Previous reception, facilities or office support experienceExcellent organisational and time-management skillsStrong communication and interpersonal skills, with the confidence to deal with people at all levelsA practical, can-do approach and the ability to use your own initiativeDiscretion when dealing with confidential informationEvent planning experience would be usefulA current First Aid at Work or Emergency First Aid at Work certificate would be desirable This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.
If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you.