About this role
Property Administrator
Location: Alloa, Scotland (Hybrid) Hours: 35 Hours Per Week, Monday to Friday
Salary: £24,000 - £26,000 DOE
Professional Development: Fully funded TPI (The Property Institute) Property Management Qualification with structured career progression into Property Management.
Start Your Career in Property Management
Are you an organised, customer-focused professional looking to build a long-term career within the property sector?
We are looking for a driven and proactive Property Administrator to join a growing and supportive team. Whether you already have some property experience or come from a strong customer service, administration, housing, estate agency, account management or service-focused background, full training will be provided.
As part of your development, the successful candidate will receive full sponsorship to study towards the TPI Property Management Qualification, giving you the opportunity to gain an industry-recognised professional accreditation while building a rewarding long-term career.
The Role
This is a varied and rewarding position where you'll support the management of residential developments, coordinate maintenance projects, liaise with homeowners and contractors, and deliver exceptional levels of customer service.
You will play a key role in ensuring developments are maintained to a high standard while building positive relationships with residents, suppliers and contractors.
The role offers a mix of office-based and hybrid working, together with occasional visits to residential developments and homeowner meetings.
Key Responsibilities
Property Management
Coordinate planned and reactive maintenance works across residential developmentsObtain quotations and manage contractor tendersMonitor contractor performance and quality standardsArrange safety inspections and ensure follow-up actions are completedSupport the onboarding of new residential developmentsAssist with budget monitoring and expenditure controlKeep homeowners informed regarding maintenance projects and updates
Customer Service
Build positive relationships with homeowners and residentsRespond professionally and efficiently to customer enquiriesOrganise and coordinate homeowner meetingsPrepare agendas and meeting documentationProduce and distribute meeting minutesResolve customer concerns and manage expectations
Administration
Manage a busy shared inbox and prioritise enquiriesMaintain accurate records using internal systemsAssist with insurance renewals and administrationSupport invoicing and debt recovery processesUpdate compliance and property recordsProduce reports and maintain accurate documentation About You
To be successful in this role, you will have:
At least 2 years' experience in a customer-focused, administration, housing, property, estate agency, account management or service environmentExcellent verbal and written communication skillsStrong organisational and time-management abilitiesHigh levels of accuracy and attention to detailGood Microsoft Office skills, particularly ExcelA proactive and solutions-focused approachThe ability to manage multiple priorities in a busy environmentA full UK driving licence and access to a vehicleA genuine interest in developing a career within residential property management What's On Offer?
Salary of £24,000 - £26,000 DOEFully funded TPI Property Management QualificationStructured career development programmeHybrid working28 days holiday including public holidaysAdditional annual leave for long serviceBirthday day offPension schemeSick pay schemeOngoing professional training and developmentSupportive and collaborative working environmentOpportunities for long-term career progression Apply Today
This is an excellent opportunity for someone looking to establish a long-term career within the property factor sector. Full training, professional qualifications and genuine progression opportunities are available for the right candidate.
If you're organised, customer-focused and eager to develop a professional career in property management, we'd love to hear from you.
Disclaimer
CCA Recruitment Group is an employment agency with a legitimate interest in providing work finding services. Please be advised that by submitting your CV to CCA Recruitment Group, directly or via any of our job advertisement platforms, and all telephone calls may be recorded for training and auditing purposes, your personal data will be held on our secure internal CRM system indefinitely. The personal data contained therein will not be shared with any third parties without your express consent. As an individual, you have the right to withdraw consent at any time. Following a period of 10 years inactivity your CV will be deleted permanently from our database.