About this role
A superb new opportunity has arisen to join a leading legal firm in their accounts department. Reporting to the Finance Manager, the successful candidate will work with another colleague un a friendly and supportive environment.
Main duties:
• To ensure incoming calls to the department are answered promptly and directed accurately without any delay • To communicate at all times in a pleasant manner with other staff and third parties • To convey messages clearly, accurately and promptly • To ensure the confidentiality and security of all Practice and Client’s documentation and /or information is maintained at all times
Accounts
• To use Bankline system to check for receipts on a daily basis • Write up all direct to bank receipts in the log book • To check on ALB if electronic slips have been sent for incoming amounts, cash, cheques, and direct to bank, making sure amounts correspond to what has been received • Inform fee earners and secretaries when monies are received and posted • Write up unclaimed receipts
• Prepare bank paying-in books as and when required with any cash or cheques received, ensuring that cheques have been logged in the Cheques Received book from the Post room
• Thoroughly check and authorise outgoing CHAPS & BACS payment, ensuring sufficient funds are held on Client ledgers to cover the payments and any outstanding monies due to the firm • To use NatWest Bankline system to input correctly authorised CHAPS & BACS payments, ensuring compliance with SARs and other safeguards against mis-appliance of clients’ funds • To use NatWest Bankline to double check and authorise CHAPS & BACS payments • Accurately posting authorised and sent CHAPS & BACS payments to the correct clients’ ledger • Prepare cheque payments ensuring slips are correctly authorised, and that sufficient cleared funds are available on client ledgers • Transfer monies between client and office and deposit accounts in accordance with SARs and in house policies • Check and post client journals in accordance with SARs and in house policies • Post client invoices, checking for correct addition, allocation of profit costs to fee earner and, bill payer and address • Update and post Office a/c direct debits/standing order spreadsheet daily. • To finalise bank reconciliations at the end of every month and file all resulting paperwork. To do a consolidated client accounts reconciliation for DRL to check and authorise. • To calculate and add interest as requested to Client monies and make necessary transfers on NW Bankline. • Allocate expenses to nominal headers and cost centres/departments and ensure correct double entry in Nominal account. • Produce cheques through the Nominal Ledger for urgently required supplies/services and for non-standard suppliers. • To get all cheques produced signed in accordance with Practice rules and distributed to the correct fee earner or secretary • Process card payments through online service provider from completed forms, printing the receipts and filing. Occasionally it may be necessary to take card details from a client, either in person or by telephone, where a fee earner and secretary are both unavailable. • Use NW Bankline and ALB software to reconcile bank accounts every day to ensure correct postings, especially checking that all the previous days’ receipts are accounted for • Ensure completed postings are filed on a daily basis, including bills in strict numeric order • Give out and receive petty cash monies, ensuring slips are correctly authorized, and then posting the payments or receipts. • Reconciling the petty cash tin on a weekly basis. • Printing various reports as and when necessary. • To shred confidential information no longer required • To bag and label posting slips at month end ready for audit and filing
• Input supplier invoices promptly into the purchase ledger in accordance with firm rules
• Produce cheques through the Purchase Ledger, or send BACS, when invoices become due for
payment. • Liaise with suppliers over missing invoices or queried amounts. Job Requirements • Numerate and accurate • Ideally, experience of working with figures/accounts environment • Able to work with minimum supervision • Capable of coping with peaks of work; resilient under pressure • A team player • Approachable and easy to work with
INDL