About this role
We are looking for a Personal Assistant to provide comprehensive administrative, organisational and coordination support to up to four members of the senior management team. The role involves managing complex and frequently changing calendars, coordinating internal and external stakeholders, and ensuring the smooth delivery of meetings, travel, events and wider business activities. The ideal candidate will be bilingual in German and English at C1 level, thrive on coordination and organisation, and be a self-starter. This position requires previous experience in an Executive Assistant, Personal Assistant or senior administrative role, ideally within an international organisation. You must be a confident communicator, capable of dealing with people at all levels while maintaining confidentiality and professionalism at all times. Reliability and adaptability are vital for this role, together with the ability to work independently and respond flexibly to changing deadlines and priorities. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is an opportunity to work within an interesting and dynamic organisation. Proactively managing complex and frequently changing diaries across multiple time zones, resolving scheduling conflicts, assessing priorities and ensuring senior leaders’ time is used effectively Communicating with clients, scheduling calls, workshops, and arranging meeting agendas Arranging business travel, including flights, transportation and accommodation for members of the senior management team Compiling and filing business and travel expenses Meeting preparation including meeting room bookings Support onsite execution in Berlin, including meeting logistics, visitor coordination, and day-of operational needs Partner with office operations to ensure smooth execution during key events Planning and coordinating leadership events, team off-sites, industry panel dinners, client networking events and other internal and external stakeholder engagements, including venue and supplier coordination, attendee management, catering, contracts and on-the-day logistics Drafting correspondence on behalf of senior managers and supporting the timely follow-up of actions, approvals and outstanding items Collation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking Supporting internal processes, projects and other business activities as required Providing support to the Business Infrastructure & Operations team as required.