About this role
We are looking for a master multi-tasker with great organisational skills to coordinate the logistics for a series of Aurora’s client and public events with the aim of sharing the company’s original analysis on the hottest energy topics. Joining our Oxford office, you will be responsible for organising our in-person and virtual events such as our client roundtable meetings, workshops, webinars, coordinating the logistics for our participation in external trade fairs, supporting our annual conferences and podcast. You will organise some of these events from initial planning through to running the event on the day and post event activities, including (for in-person events): liaising with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day and make sure everything runs smoothly; (for virtual events): scheduling, test runs, setting up and managing logistics on the day. As part of your role, you will be responsible for part of the organisation of Aurora’s conferences. This will involve supporting the Conferences team with various activities where you will play a key role in sponsorships and partnerships administration and delivering the events on the day. You will also be responsible for the logistics of the Aurora Energy Unplugged Podcast. This role involves coordinating all logistical aspects for Aurora’s podcast, including scheduling briefing calls and recording sessions, coordinating with various studios for video recordings, and ensuring contributors have the necessary information. You will work closely with the Podcast Coordinator to maintain timelines, manage communications, and support a smooth end‑to‑end process for each episode. Lastly, you will organise the logistics for Aurora’s participation with a booth in external trade fairs and work together with the Marketing team and other stakeholders. The role offers significant opportunities for growth and personal development as we continue to develop our conference and event programme. You will be a member of our Brand team, reporting to the Head of Brand and you will work alongside members of our senior management. Great organisational skills are vital for this role, together with a flexible approach and a proactive and ‘can do’ attitude. If you’re an enthusiastic events coordinator looking for a new challenge, step this way! This is your chance to take ownership of your specialism within an innovative, successful, and growing company. Organise our in-person client roundtable meetings and workshops. Liaise with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day making sure everything runs smoothly, and post event activities such as producing attendance reports and follow ups; Coordinate our webinars, including scheduling, test runs, setting up and managing logistics on the day, preparing the recording and attendance report afterwards and sharing it with internal stakeholders; Organise the logistics for Aurora’s participation with a booth in external trade fairs; Podcast Support: - Schedule and coordinate briefing calls and recording sessions, and coordinate with studios for video recordings for Aurora’s podcast series; - Work closely with the Podcast Coordinator to ensure all logistics are delivered on time, and stakeholders have the information they need. Support the Conferences teams with sponsorship and partnership administration, and potentially other supplier contracts, including tracking contracts, deliverables, and payments in collaboration with Finance; Provide onsite support for selected conferences (specific responsibilities to be defined per event); Contribute with ideas to constantly improve our events strategy and as part of the wider Commercial team, always asking ‘What’s next?’.