About this role
Job summary
Full time Admin Assistant for MPACs team -
Working from base in Maldon and some remote working.
This role is working to provide administration for a team of 7 Multi-Professional Approved Clinicians, as well as providing admin support to Psychological Services as required. You would work closely with the PA to one of the Psychological Services Deputy Clinical Directors. The duties include excellent knowledge and expertise in utilising the Microsoft Outlook email system and managing diaries; Excel knowledge for updating spreadsheets; and Microsoft Word and clinical systems (training provided)
Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team.
Main duties would be for producing letters, reports and updating documents accordingly. Other roles include inputting information about work rosters and leave, arranging meetings, sharing information from and to the team, the ordering of items,and administration related to recruitment. We are looking for a friendly and capable person who has good communication skills, can adapt to changes, be professional, and work as part of a team, as well as use their own initiative. IT and communication skills are key.
Main duties of the job
Additional to the administration above main duties to include creating a Team Intranet page to then be updated on a regular basis.
Attending a weekly meeting with Peers, collating forms and preparing a spreadsheet for the meeting following the outcome updating people with the information accordingly and follow up on any outstanding queries / chasing confirmation and updating the spreadsheet for the following week.
Updating / uploading patient records utilising our clinical systems (full training will be provided).
To support the team where necessary with general administration tasks, ad hoc duties where necessary.
We will be looking for a highly motivated person who is able to work on their own initiative in a professional manner face to face and by speaking via telephone.
About us
Valuing you. Recognising your dedication. At EPUT, we look after you.
Receive supervision and support to help you fulfil your potential. Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks. If you need help, we provide mental health and wellbeing services, occupational health advice and counselling. Benefits
27 days holiday, plus bank holidays, rising to 33 days after 10 years' service. Excellent pension of up to 14.5% of your pensionable pay. Staff discounts include Blue Light Card, NHS discount offers, and staff benefits. Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
Job description Job responsibilities
The post holder will be responsible for providing administrative support to staff based in multiple locations, as well as working closely with other team administrative members to ensure a fluently run team in terms of the admin service.
Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating Excel spreadsheets so the need to have a good knowledge of Excel would be required, arranging meetings, internally and externally, producing letters and updating documents accordingly.
Key duties to include answering and redirecting phone calls, processing incoming and outgoing mail, booking rooms, and carrying out various admin tasks such as photocopying, scanning and archiving documents. Managing queries and maintaining data / information systems, completing typing tasks, including on occasions taking formal meeting minutes, chasing actions and outcomes.
Occasionally, the ordering of products required by the team and produce Requisitions for gaining a purchase order to then ordering the items via the internet these items can include Books, equipment, uniform etc.
All staff should comply with the Trusts Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.
Person Specification
Education/Qualifications Essential
Good level of general education GSCE/CSE level to include Maths and English oWord Processing computing skills / qualification
Knowledge/Skills Essential
Knowledge of Clinical Systems such as Paris, Systmone, EPROC, Health Roster Experience with working with customer service / patient care Literate in IT and Computer skills Good administrative skills
Desirable
Experience working in a healthcare setting
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Essex Partnership University NHS Foundation Trust
Address Cherry trees
32a Spital Road
Maldon
CM9 6EG
United Kingdom
Employer's website https://eput.nhs.uk/ (Opens in a new tab)