About this role
Job summary
We are looking for an experienced, enthusiastic individual to join our Medical Secretarial Team as a Medical Secretary / Team Leader.
You will be responsible for the day to day management and allocation of workloads for a Medical Secretarial team who will provide secretarial and administrative support to Consultants and other health care professionals within the Child Neurodevelopmental Team and Paediatric Audiology In return you will join a supportive team environment with support from senior management.
A broad experience of Trust IT systems and experience in a secretarial job are essential to this role. Applicants with experience in an NHS /medical setting would be an advantage.
You will need to possess excellent communication skills and be open and accessible in order to provide the required support for queries, questions, advice and support for the Consultants and other health care professionals within the Child Neurodevelopmental Team and Paediatric Audiology Services
(We have 2 vacancies available for Medical Secretary Team Leader, with one post based at Ashton Health Centre and one at Broadoaks, Leyland.)
Main duties of the job
You will have team leadership responsibilities to ensure the smooth and efficient running of the secretarial team and booking team. You will be responsible for the day to day management of these staff including supervision, sickness monitoring, appraisals and annual leave approval.
You will need to demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.
You will need to be a self-motivated individual with proven secretarial skills which a typing speed of 50 - 60 wpm, diary management, and an excellent telephone manner as is the ability to communicate effectively at all levels. You will need to be able to work to set deadlines and be calm under pressure as this is a very busy and at times a very demanding environment with a willingness to undertake and learn new tasks.
About us
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care which means your role is pivotal and something really to be proud of.
Job description Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.
Person Specification
Qualifications & Education Essential
GCSE Grade C or above English & Maths Good General Education Typing speed of 60 wpm or equivalent experience Experience in Attendance Management, Appraisal Training, DSE, Risk Assessment
Desirable
LM 3 Leadership and Management or equivalent team management experience ECDL or equivalent experience
Knowledge & Experience Essential
Experience of Effective team working Knowledge of NHS Policies and national targets including 2 week rules, 18 week targets Experience of working in a busy environment and ability to change priorities to meet deadlines, effective delegation skills Evidence of introducing service developments and innovation Efficient use of Microsoft Office; Word, Excel, Powerpoint, E-mail Able to manage own workload, plan the work of others, work autonomously and as part of a Team Advanced knowledge of medical terminology Working knowledge of Trusts current IT systems Audio typing experience Experience and competent minute taking
Desirable
Previous medical secretary experience NHS terminology
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Lancashire Teaching Hospitals NHS Foundation Trust
Address Ashton Health Centre
67 - 69 Pedders Lane
Ashton
PR2 1HR
United Kingdom
Employer's website https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)