About this role
About the role
UC College is looking for an organised, detail-driven coordinator to lead examination administration for our pathway programs. This is a casual role. Hours vary with the examination calendar, with more hours during exam periods and fewer between them. As a guide, the role averages around 10–14 hours a week across the year. Outside peak exam periods, you'll support the Student and Academic Services team with defined coordination tasks.
What you will do
Coordinate end-to-end exam administration: timetabling, venue management, and preparing exam papers, booklets and materialsAppoint, train, roster and supervise exam invigilators, including invigilation for unit-specific exams.Interpret and apply assessment and exam rules, and advise and decide on arrangements such as deferred, supplementary and alternative exams within delegationsKeep exam materials and records secureCoordinate the secure collection and handover of completed scripts, attendance records and incident reports to support results processingLiaise with academic staff, the University of Canberra exams team and other stakeholdersBetween exam periods, support orientation and enrolment administration, student evaluations, timetabling and system rollover, and process documentation What you will bring
Experience coordinating exams, events or similar time-critical activities with many moving partsHigh accuracy in managing student records and confidential materialsThe ability to interpret and apply rules and procedures consistently, and to explain your decisionsClear, professional communication with academic staff, students, invigilators and external stakeholdersExperience with a student information system or similar database, and strong Excel skillsThe ability to resolve problems independently, including on exam daysAn understanding of the challenges facing pathway and international studentsA degree; or an advanced diploma with one year of relevant experience; or a diploma with two years of relevant experience; or an equivalent combination of experience and trainingA current ACT Working with Vulnerable People registration, or the ability to obtain oneDesirable
Experience in exam or assessment administration, ideally in higher educationKnowledge of legislation and policy relevant to international students, such as ESOSExperience training or rostering casual staff such as invigilators At UCC, we champion an inclusive and diverse workforce. We are committed to promoting equality and flexibility in the workplace, believing that diversity enriches and fosters a collaborative environment for our employees, students, and clients alike.
We strongly encourage applications from candidates of all backgrounds, including those with disabilities, individuals of all ages and genders, as well as Aboriginal and Torres Strait Islander people, and members of other diverse community groups.
How to Apply:
Please apply online to lodge your application successfully, submit your resume and a cover letter addressing the selection criteria.
For inquiries about the role, please send an email to [email protected]. Please note that applications sent directly to this email will not be considered. Use the specified online application link only.
Extra information:
All applicants must have full working rights within Australia to be considered. Successful candidates will be required to provide a Working with Children Check.
To our agency partners - thank you for your interest. However, we will not be accepting unsolicited applications and do not require support for this role at this stage.
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Due to the volume of applications, only shortlisted candidates will be contacted.
Availability
You will need flexibility to work additional hours during examination periods. Please include your general availability, and any constraints during exam periods, in your application.