About this role
Purpose of the Role: To provide efficient administrative support to the operations team, ensuring accurate processing of operational records, payroll information, and employee data. The role also includes coordination of training records, as well as Work Order printing and general office organisation, and administration. The role supports day-to-day business activities through effective data management, reporting, and communication with employees and managers.
Key Responsibilities:
Accurately enter and maintain employee time recording data within spreadsheetsProcess timesheets, attendance records, overtime, holidays, sickness, and other payroll-related information.Verify payroll data for accuracy and resolve discrepancies before payroll submission deadlines.Maintain employee records in line with company procedures and data protection requirements.Support operational teams with general administrative duties, including data entry, document control, and filing.Assist with onboarding administration, including setting up new employee records.Maintain Employee Holiday and Absence records.Maintain Employee Training records & Organise training sessionsPrint Work Orders and DrawingsEnsure confidentiality of employee, and company information at all times.Carry out any other administrative duties as reasonably required. Essential
Previous administration experience in a busy office environment.Strong data entry skills with excellent attention to detail.Proficient in Microsoft Office, particularly Excel, Word, and Outlook.Good numerical skills and ability to work accurately with figures.Strong organisational and time management skills.Excellent communication skills, both written and verbal.Desirable
Experience within an operations, logistics, facilities, or service-based environment.Experience working with payroll information, timesheets, or employee records.Experience with or knowledge of SAP PP would be highly desirable.Personal Attributes
Highly organised and methodical.Reliable and discreet when handling confidential information.Able to work independently and as part of a team.Flexible and capable of managing multiple priorities.Customer-focused with a proactive approach to problem solving.
***Please note as part of the onboarding process all candidates will need to complete BPSS security clearance***
We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination.
We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.
If you experience difficulties or are unable to apply for a role on-line please contact us at [email protected] and one of the team will be in contact to help you.