About this role
Job Title: Jr. Executive AssistantJob Description: We are looking for a super sharp, bright, and organized individual to join our team in San Jose, CA for Jr. Executive Assistant position.Type: Full-timeGeneral Working Hours: Minimum of 40 hours per week. Irregular hours, and after hours as needed.Availability: Immediate Opening REQUIREMENTS FOR IDEAL CANDIDATE:
EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZEDAble to manage projects on behalf of executive, Sr executive assistant, and direct others"Get things done" AttitudeBe able to work independently or as a team. Motivated with good interpersonal skills. Good research skillsAble to multi-task and prioritize in a fast-paced environmentAble to manage others, organize schedule, and make quick decisions.Able to work under time pressure/deadlinesStrong internet skills (Searching online, Internet, Shopping online, etc)Proficient in Excel, Outlook and WordLegal to Work in the United States and be able to pass background check and screeningHave a valid california driver license
RESPONSIBILITIES (Include but not limited to):
Work closely with the Sr. Executive Assistant on day to day basis.Managing aspects of Executive staff daily activitiesComplete ad hoc assignments and projects for executives as requestedOperate and Manage on behalf of Sr. executive Assistant and/or executive on wide range of tasksManage Prepare meeting materials or take notesManage schedules, emails, including confirming appointments and preparation for meetingsBe point of contact (POC) and direct and manage calls, emails and schedulesDraft general correspondence, including letters, memos, emails, and reportsBooking Flights and travel arrangementsCreate word and power point presentations or analyze and present as neededPerform other tasks as required by management
PREFERRED QUALIFICATIONS:
Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus
IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD:
Consider yourself a sharp and internet savvy personYou're the person who get things doneYou are currently keeping detail track of your tasks you do not forget your tasks.Consider yourself a punctual personConsider yourself a very detailed-oriented and amazingly organized person(As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis."(As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc Please indicate your availability. This is a direct-hire by MOTA.This is an on-site position. Please do not apply if you are interested in remote work.