About this role
The Administrative Assistant is a member of the corporate team, supporting the achievement of the mission: The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Director and other staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.
Provide administrative support, research, preparing reports and memos, managing correspondenceManage and arrange Google calendar, contacts, conference bridges, appointments and events, in accordance with department and company policies, and guidelines.Coordinate team meetings including team and large group meetings.Coordinate and execute special projects and initiatives as directedCoordinate meeting logistics, and prepare meeting presentations and materials as directedEnsure that office operation runs smoothly, including the proper maintenance of electronic work tools; liaison with suppliers for the maintenance of these tools, etc.Provide exceptional customer service via email and by phone to clients, co-workers, external partners, callers and visitors of the WebsiteCreate and maintain accurate administrative procedure manuals to ensure efficient operationsOrganize, maintain, and periodically audit the company filing system (electronic)Recommend opportunities for increased efficiency and process improvementsLight accountingAttend occasional special events (may include weekends)Work under minimal supervision and interact with company personnel at all organizational levels. Must maintain strict confidentiality on sensitive issuesOther duties as assignedWe are looking for an Administrative Assistant who takes pride in a job well done. Someone who is upbeat, hungry to learn and has a natural curiosity to want to figure things out. Genuine interest in helping othersExcellent written and verbal communication skillsStrong attention to detailExcellent organizational skillsStrong data entry and analytical skillsAbility to effectively prioritize and meet deadlines for a wide variety of assignmentsExperience working with and maintaining highly sensitive and confidential informationFlexibleAbility to operate standard office equipment and troubleshoot issuesEfficient in Microsoft Office SuitePreferred, working knowledge of QuickBooksSound judgement and decision making abilityCollege Diploma (required)Bachelor’s Degree (preferred)5+ years' experience in a virtual office environmentFluently bilingual (En/Fr), Spanish and other languages, an asset. LOCATION Work from your Home-Office Can work from anywhere from Canada or USA, as long as we have openings in your area.
EDUCATION College, Finished Minimum 5 years Experience Training in Business Administration, Marketing or Communications, is preferred.
REMUNERATION: Based on experience
SCHEDULE: Flexibles hours Part-Time (minimum 15hours per week) or Full-Time (40hours) Week-days, Evening & Week-end Shifts available
START DATE: a.s.a.p.