About this role
POSITION TITLE: Branch Administrator
REPORTS TO: District Administrator
Konecranes is looking for a professional individual to fill our Branch Administrator role. As a Branch Administrator, you will be handling the administrative duties for our Port Service business. We are seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. If you are organized, tactful, and are interested in working with one of the leading companies in the industrial manufacturing field, look no further than Konecranes!
PRINCIPAL RESPONSIBILITIES:
Responsible for processes and associated procedures and business rules for the following:
Administration of company vehicles, cell phones, and credit cardsAssist management teams with meeting administration and travel bookingsCompile and keep track of MSHA and subcontractor hoursAssist customers and vendors with Certificates of Insurance when necessaryTraining confirmation and travel bookingsManaging personnel profiles in systems (SAP, Siebel, PC, etc)Order and manage company printers and copiersOrder office supplies, business cards, and marketing materials for branchesEnsure hourly time entries in Siebel are correct and according to Company policyAssist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employeesEscalate any recurring issues, and assist with process improvementCoordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracyEnter expense reports into SAP on behalf of team membersProcess AP bills that are not sent to FSSC and work with vendors to update their remit to informationAgreement and asset creation and/or reviewUse the current Siebel system in the agreement entry process efficientlyDevelop competency and use processes and tools provided for this role.Use queries and reports to assist in daily job functions.Strict adherence to the organization’s agreement requirements and order process flows relating to the sales and service handbook guidelines.Coordinate customer data maintenanceExecute all functions in line with the applicable delegation of authorityReview invoicing data for accuracy and ensure compliance to customer requirementsComplete the invoicing process within SAPSend invoices to end customersMaintain customer contact information and billing requirementsComplete customer follow-up to ensure the receipt of invoice and payment expectationsAssist in resolving customer disputes, sometimes working with other internal groupsSubmit invoices to customer third party billing sites as requiredOther duties as assigned by supervisor
EXPERIENCE: Must have 2-4 years of experience in office administration related duties. Knowledge of basic accounting and office administration principles required. Must have well-developed data entry skills including speed, accuracy, and experience with Microsoft Office products. Must be very proficient with Microsoft Excel. Must have professional telephone skills, good interpersonal skills and multi-tasking and prioritizing abilities.
OTHER REQUIREMENTS: Must be dependable, willing to work additional hours, as required and be team-oriented.
EDUCATION: High School Diploma or equivalent required. Associate’s degree preferred.
What we offer:
Benefits: Medical Plan, Dental, Vision, 401k plan with a match from day one, identity theft protection, accident insurance, travel insurance and so much more!
Vacation: 2 weeks of vacation per year (pro-rated for the first year depending on start date). 5-12 years of service, 3 weeks. 13+ years of service, 4 weeks.
Sick Leave: 5 days of Sick Leave per year. Pro-rated the first year after 90 days of service
Holidays: 10 paid holidays per year
Konecranes moves what matters. Konecranes is a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs.
Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination. We are an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled/Other Protected Category.
Konecranes, Inc. and its affiliates will not accept resumes from external recruiters or agencies without a Service Agreement and Agency Portal submission. Any resumes sent without a Service Agreement and Agency Portal submission with Konecranes, Inc. are void of any fees and free for internal use. Applicable Konecranes data protection obligations are the responsibility of the agency.