About this role
Job Title: Procurement Specialist
Reports To: Partner, Client Relations
Department: Client Relations
Direct Reports:
Revision Date: 10/15/18
Position Overview
You love technology and want to use your passion and expertise to help guide our clients to get the best solutions for their needs—workstations, laptops, monitors, servers, firewalls, switches, wireless access points, UPS, line of business applications, etc.
Your job will break down into three (3) key roles:
1. Quoting – 70%
· Send requested hardware/software quotes to clients within 1 business day of inquiry
· Research new and innovative products/solutions relevant to Keeran Network’s service offering
· Monitor quality and cost of products being sold, and make recommendations accordingly to sales and service team
2. Purchasing – 15%
· Work with vendors to negotiate the best price possible
· Ensure hardware and software is purchased in a cost-effective manner to meet client deadlines and allow the service team sufficient time to configure and deploy
· Proactively communicate estimated time of arrival (ETAs) to both the service team and the client
· Maintain consistency of item codes and descriptions across our software tools: QuoteWerks, ConnectWise, and QuickBooks
· Timely return/exchange of defective products (RMAs)
· Inventory control, both within the physical office and in ConnectWise and QuickBooks
3. Vendor Management – 5%
· Keeran Network will provide a list of default vendor accounts; however, you are not limited to the existing vendors if more desirable options exist
· Develop relationships with vendors and suppliers to improve Keeran Networks purchasing power
· Ensure any required vendor reporting (e.g. vmWare, Microsoft SPLA, Digium, etc.) is completed on time
· Research best pricing as client liaison to vendors
· Keep on top of vendor incentive programs / ways to increase margins
4. Accounting – 10%
· Enter bills from vendors and create invoices
· Cross reference vendor bills for accuracy
· Create weekly accounts payable reports for finance department
· Organized maintenance of vendor paper bills and waybills
Although an established methodology will be followed, it will be essential that you draw upon your knowledge and experience to improve upon the current purchasing and sales process to promote control, efficiency and ease of use at Keeran Networks.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Professional Qualifications
Experience in the computer services industryWell-developed interpersonal customer service and relationship building skillsFamiliar with Microsoft Word, Excel, and OutlookPersonal Attributes
Good oral and written English-language skillsStrong organizational and time management skillsAn ability to work independently with minimal supervisionThe ability to work under pressure and to prioritize work effectivelyAttention to detailSelf-motivated, energetic and reliable with a positive dispositionAn acceptance of, and commitment to work according to, the organization’s policy