About this role
To manage and execute office administration, facilities maintenance, procurement activities, personnel administration as well as supports on District training function. The role also provides cross‑functional support for reception, travel administration, and invoice processing to ensure uninterrupted administrative and personnel services.
Responsibilities and duties include, but are not limited to, the following:
Manage day‑to‑day office administration and facilities operationsCoordinate maintenance, repairs, cleaning, pest control, and equipment servicingLiaise with landlords, building management, and service providersMonitor office safety, housekeeping, and workspace readinessManage sourcing, ordering, and replenishment of office supplies and servicesCoordinate procurement documentation, invoice follow‑ups and expense administrationMaintain vendor records, contracts, and asset registersTrack and coordinate renewal of office licenses, permits, and subscriptionsMaintain accurate administrative and compliance documentationProvide backup support for Admin and Personnel operations during absences or peak workloadSupport reception duties, travel administration, and invoice processing Assist with coordinating interviews, onboarding and offboarding as and when requiredTo ensure a safe, efficient and well‑maintained workplaceSupports the training needs of the district and its employees in line with regional and global strategies which includes but not limited to supporting local training needs analysis, delivery, implementation, evaluation and follow up Diploma / Bachelor’s Degree in Business Administration or related fieldMinimum 2 years of administration, facilities, or procurement experienceGood knowledge of computer and MS Office applicationsGood command of written and spoken EnglishOrganized, practical, and solution‑orientedExcellent communication and interpersonal skills, very customer minded and detail orientedProactive, meticulous and able to take good ownership of tasks assignedStrong coordination, negotiation, vendor management and follow‑up skills Expeditors offers excellent benefits:
Group Medical InsuranceEmployee Stock Purchase PlanTraining and Personnel Development Program