About this role
DELEGATION & OVERVIEW
Department: Finance
Supports: Chief Financial Officer & Finance Manager
Oversees: Projects by delegation of CFO and / or Finance Manager
Coordinates directly with: Finance Manager
Time Commitment:
Pre-Event: 10-15 hours per week (Aug. - Dec.), remote with some in-person training.20 hours per week (Jan. - Feb. 12th)During Event: Onsite from February 12th - Mar. 6th (required)During the time of the event, it is typical to work extraordinary hours.Post Event: 5-10 hours per week (- Mar. 30th)We are looking for an Accounts Payable Clerk who will be responsible for handling our company's bills and managing our accounts payable ledger. You will be tasked with receiving, and logging invoices and expenses in the ledger, as well as setting up all internal & external contracts in the accounting system and ad-hoc accounting requests from the Chief Financial Officer and Finance Manager.
In order for you to be successful in this role, you will need to be proficient in QuickBooks and Google Drive applications, particularly in Google Sheets. An ideal candidate must have a good understanding of payments, the accounting process, and transaction posting.
RESPONSIBILITIES
Posting all purchase invoices for suppliers in Quickbooks Online
Setting up new suppliers in Quickbooks Online
Inputting necessary data from all contracts in to suppliers in QuickBooks
Setting up bills for payment & reviewing Accounts payables with Finance team members
Maintaining and tracking credit card payments & supporting documentation
Help Maintain petty cash accounts & supporting documentation & reconciliation
Professional correspondence with vendors via email
Bachelor's degree in accounting or related field, or equivalent experience in the field.
Proficient in QuickBooks, Google Docs, and Google Sheets.
Comfortable using a computer for various tasks beyond general accounting.
Understanding of payments, transaction posting, and general accounting principles.
Fluent in English, preference given to candidates with Spanish comprehension.
Positive workplace attitude; ability to work with a team
Professional and supportive communication skills
Assets & Accommodations:
1 Staff Wristband, P1 Universal Access Credential
Shared Bungalow in Staff Camping
3 Meals / Day Onsite