About this role
JOB JOB PURPOSE
To provide administrative and compliance support to the Harsco Rail Operations Management Team, ensuring the business remains compliant with regulatory, industry, and internal standards. The role is responsible for managing key competence, training, medical, and licensing systems, including TDL, Sentinel, CMS, and employee medical records, while assisting in the coordination of training activities, maintaining accurate records, and supporting the ongoing competency and compliance requirements of the workforce.
KEY RESULT AREAS
Maintain accurate and concise records and documentationTimely arrangement of courses, medicals and preparation of training materials Qualifications & Experience
Experience of Customer relationsExperience of working with suppliersExcellent administrative skills with minimum 3 years’ experienceKnowledge of Sentinel Scheme would be desirable but not essentialKnowledge of Train Drivers mandatory documentation and distribution would be desirable but not essentialTechnical Skills
Excellent IT skills including PowerPoint, Excel, WordEmergency First Aid & Fire SafetyRisk AssessmentBehaviours
AnalyticalSkilled communicator at all levelsAbility to prioritise effectivelyAble to develop working relationships internally and externallyProcess driven/teamworkAble to negotiateProactive, self-motivated and ability to work with little supervisionAbility to prioritise effectivelyAdheres to deadlines/ time management skillsAttention to detail RRE RESPONSIBILITIES & DUTIES
To assist in ensuring that Harsco Rail maintains compliance with all internal and industry standards relating to Train Driving and Operations.To assist with any internal and external audits providing information and documentation as requiredTo ensure data relating to employee competence is input into the appropriate system with the necessary data accuracy maintainedProvide information and reports as necessary for the Driving Standards Manager, Professional Head of Operations and Competency Management & Training CoordinatorTo undertake any occupational or vocational training as requiredTo ensure Train Driver Route knowledge information is continually updated, accurate and available at any time for review, including on the Route Risk RegisterAssist crew with route learning materials, Maps, DVDs & Cab AccessObtain / renew Cab Pass agreements as requiredArrange training venuesOrganise and print course resourcesSource and arrange medical suppliers and external training providersCollate and manage training records including feedback, certificates and attendance recordsSupport the Management of the Sentinel Scheme administration and all records including Contracts of SponsorshipMonitor and arrange medicals, Drugs & Alcohol testing, PTS, COSS and other training and re-certifications as requiredSupport the maintenance of the Harsco Rail CMS for all safety critical staffArrange occupational Psychometric assessments as requiredAdminister Harsco Safety Critical Work ID cards (SCWID)Administer Train Driving License and TDLCR complimentary certificates when requiredAd hoc duties as required by your Line ManagerHEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES
To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.Only undertake work for which you have been trained and (if required) certified competent.To comply with Risk Assessments, method statements and safe systems of work.Maintain and utilise all PPE provided by the employer.Co-operate with your employer on health, safety and environment.Make safe any unsafe conditions where practical and challenge unsafe work practices.Inform your line manager, supervisor or health and safety representative of any unsafe occurrencesReport all, and assist with investigating relevant accidents, incidents and near missesAdditional responsibilities as identified for Managers in PRO/S/G/015Harsco is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all employees and applicants.