About this role
Job Overview
We are seeking a dynamic and organized Administrative Assistant specializing in Landscaping to join our vibrant team. In this role, you will be the backbone of our office operations, ensuring smooth administrative processes and exceptional customer support. Your energetic approach and attention to detail will help us deliver outstanding landscaping services while maintaining an efficient office environment. This paid position offers an exciting opportunity to grow within a fast-paced, service-oriented company dedicated to beautifying outdoor spaces.
Duties
Manage front desk operations, greeting clients and visitors with professionalism and enthusiasmHandle multi-line phone systems, directing calls accurately and courteouslyMaintain organized filing systems, both digital and paper-based, for client records, invoices, and project documentationMay utilize QuickBooks for invoicing, bookkeeping, and financial record-keeping to ensure accurate accounting practicesSupport scheduling and calendar management for landscaping projects and appointmentsAssist with data entry tasks, including updating client databases and project tracking sheets using Google Workspace and Microsoft Office toolsProvide excellent customer service by addressing inquiries promptly via phone or email, ensuring client satisfactionPerform clerical duties such as proofreading documents, managing correspondence, and supporting office management activitiesCoordinate with team members to ensure timely completion of administrative tasks and project deadlinesJoin us in creating beautiful landscapes while supporting our team behind the scenes! This role is perfect for someone who thrives on organization, enjoys engaging with clients, and is eager to contribute to a lively work environment. We’re committed to fostering your professional growth through comprehensive support and ongoing development opportunities.
Proficiency in QuickBooks for bookkeeping and invoicing processesStrong office management skills with experience in clerical tasks such as filing, data entry, and document proofreadingExcellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applicationsExceptional organizational skills with the ability to multitask efficiently in a fast-paced environmentBilingual abilities are highly desirable to serve diverse clients effectivelyExperience with multi-line phone systems and phone etiquette to provide professional customer supportKnowledge of office experience including calendar management, typing speed, and time management techniquesFamiliarity with medical or dental receptionist duties is a plus but not required; transferable skills are valued highlyPersonal assistant or administrative support experience that demonstrates reliability and proactive problem-solving skills Why Join Garden Doctors?
> Competitive salary.
> Opportunity to work in a dynamic, growing company with a passion for creating beautiful outdoor spaces and a comprehensive maintenance program.
> Collaborative and supportive team environment.
> Professional development and growth opportunities