About this role
Job Title: Secretary 4, Career Education Location: Department of Curriculum & Instruction Support, Teacher Administrative Center, 3215 Cuming St, Omaha. NE 68131 Reports To: Coordinator, K-12 Career Education Work Schedule/FLSA Status: 12 Month year-round / 8 hours per day (Non-Exempt) Salary Schedule: This is a full-time negotiated position. Salary grade 32E starts at $22.58 per hour. Salary credit may be awarded for eligible experience. Position Purpose: The purpose of this position is to provide administrative support to the Office of Career and Technical Education within the Department of Curriculum and Instruction Support. Knowledge, Skills, and Abilities:
• Answer telephone calls in a professional manner with tact and courtesy.
• Submit and track invoices for payments.
• Process reimbursement requests.
• Budget reporting and tracking.
• Work professionally with others in the office setting.
• Prepare materials for curriculum support.
• Type correspondence and reports with accuracy, including mail merges.
• Sort and distribute department mail.
• Maintain accurate and confidential records and data.
• Maintain positive working relationships with fellow staff members.
• Manage the coordinators' calendars, set up meetings, and schedule conference room spaces.
• Prepare materials for meetings.
• Reserve locations for meetings.
• Submit requisitions.
• Submit extra duty pay requests.
• Work as part of a team.
Essential Performance Responsibilities
• High school diploma and/or equivalency is required.
• Experience using Microsoft Office 365, including Outlook, Teams, Calendar, Word, Excel, and Publisher, with a willingness to develop skills as new technology is implemented in the department.
• Experience with data input.
• Ability to copy, scan, and file.
• Printing and copying.
• Filing and organizing - both paper and digital documents.
• Exemplary organizational skills with attention to detail.
• Understanding of basic budgeting.
• Ability to work without direct supervision.
• Capable of handling multiple tasks on a continuous basis.
• Demonstrated problem-solving skills.
• Exemplary attendance and prior work record.
• Possess strong standards of professional ethics and skills to work effectively with all staff members and the community.
• Ability to work in a multicultural environment.
• Ability to meet deadlines.
Additional Duties: Performs other related tasks as assigned by supervisor. Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS's guidelines for equipment use. Travel: Local travel is not required. Physical and Mental Demands, Work Hazards:
• Must be able to respond rapidly in emergency situations.
• Must have organizational, time-management, communication, and interpersonal skills.
• Work in an office environment.
• Must have the ability to work in physically constricted areas.
• Have the specific vision abilities required by this job, which include close vision, distance vision, color vision, and the ability to adjust focus.
Interrelations:
• Contact with district personnel, customers, and vendors.
• Works under the direct supervision of the department supervisor in order to complete day-to-day tasks.
• Works with a diverse population, including multiple nationalities and cultures, requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.
Employee Punctuality and Appearance
• To operate effectively, schools expect employees to perform all assigned duties and work all scheduled hours on each designated workday, unless they have received approved leave.
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
• Regular attendance is important.
Terms of Employment This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. The offer of employment is contingent upon:
• Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified, and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check that demonstrates to OPS that the background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for the position offered).
• Successful completion of a tuberculosis skin test (if required for the position offered).
• Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.
Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307) The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact the Talent Services department at 531-299-0240.