About this role
GENERAL DESCRIPTION :
• Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements.
• Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.
JOB DESCRIPTION : OPERATIONS Project Coordination & Meeting Management
• Lead internal project meetings and drive cross-functional coordination across all project stages. • Represent project team in meetings and support Manager in client and stakeholder engagements. • Ensure all decisions, action items, and follow-ups are clearly defined, tracked, and closed in a timely manner.
Project Timeline & Progress Control
• Assist, manage, and enforce detailed project timelines across planning, design, tender, and construction phases prepared by consultants. • Monitor overall project progress, proactively identify delays and risks, and implement mitigation strategies. • Ensure alignment and accountability of deliverables among consultants, contractors, and stakeholders.
Budget & CAPEX Management
• Review and validate project cost estimates and CAPEX proposals. • Provide input and recommendations on budget feasibility, cost control, and financial planning to support decision-making.
Project Direction & Process Coordination
• Coordinate and implement project frameworks including approval flow, tender strategy and process and project execution approach • Ensure all project processes comply with company policies, procedures, and regulatory requirements. • Manage and streamline documentation required for approvals and key project decisions.
Approval & Presentation
• Assist in the preparation of approval papers, technical reports, and management presentations. • Consolidate and analyse project data including cost, timeline, risks, and scope. • Ensure all submissions are accurate, comprehensive, and aligned with project objectives.
Stakeholder Management
• Manage coordination with consultants, contractors, hospital representatives, and authorities. • Ensure effective communication, timely submissions, and alignment across all parties. • Proactively resolve coordination issues and escalate critical matters when required.
Project Execution & Site Oversight
• Oversee project execution across design, tender, and construction phases. • Monitor site activities to ensure compliance with: Ø Approved drawings and specifications Ø Safety and quality standards Ø MOH infection control requirements Ø Client needs.
• Identify and resolve technical, operational, and coordination issues to maintain project progress. JOB DESCRIPTION : Project Documentation & Reporting
• Manage preparation and control of project documentation including approval papers, reports, and progress updates • Ensure accurate record keeping and timely reporting by consultants to management • Maintain clear project visibility through structured reporting and documentation systems SAFETY & SECURITY
• Ensure all projects comply with safety, health, and security regulations and standards • Promote and enforce safety awareness across project teams and stakeholders • Monitor and ensure implementation of safety requirements at all project sites SPECIAL PROJECT Conventional (PWD), Design & Build (PWD)
• Coordinate and manage execution of various project delivery models
• Support contract administration, tender processes, and stakeholder coordination
• Ensure project delivery aligns with contractual, technical, and operational requirements
New Hospital Development
• Coordinate planning and execution of new hospital development projects • Assist project proposals, timelines, and budget inputs for management approval • Ensure compliance with technical standards, regulatory requirements, and operational readiness
Existing Hospital Projects
• Manage renovation, upgrading, and rectification works within operational hospital environments • Ensure minimal disruption to hospital operations during project execution • Drive improvements in facilities, functionality, and service delivery
JOB REQUIREMENT Education:
• Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.
Knowledge and Experience:
• Relevant experience in project development, construction management, healthcare infrastructure, hospital renovation, property development, or related fields.
• Demonstrated experience in coordinating multidisciplinary projects involving consultants, contractors, hospital users, and statutory authorities.
• Experience in project planning, progress monitoring, CAPEX control, procurement, contract administration, risk management, and management reporting.
• Experience in healthcare projects or projects within live hospital environments is an advantage.
• Experience in preparing management papers, project dashboards and executive presentations is preferred.
Skills & Competencies:
• Project planning, monitoring and delivery management; Construction and technical coordination; Cost and CAPEX awareness; Contract and procurement administration; Risk, issue and change management; Stakeholder and consultant/contractor management; Regulatory and authority coordination; Report writing, presentation and data analysis; Problem solving, decision support and escalation; Leadership, teamwork, communication, strong documentation and follow-up discipline.
Personal Attributes:
• Analytical, organised and accountable; proactive in follow-up; collaborative; able to communicate clearly, coordinate multiple stakeholders, identify issues early and escalate matters with practical recommendations.