About this role
Procure-to-Pay Operations & Automation
Own and optimize the invoice-to-pay cycle across multiple legal entities and practice locationsActive engagement in the configuration and implementation of Coupa and Coupa PayAdminister Coupa (or similar platform) including invoice routing, payment methods and settlement through Coupa PayImplement and enforce standardized invoice intake methods (EDI, OCR, vendor portal, email capture)Drive automation adoption and reduce manual invoice processingInvoice Matching & Controls
Design and maintain structured 2-way and 3-way matching processesSupport Procurement dept in mitigating improper PO usage (invoiced received no PO)Maintain approval matrix aligned to delegated authority levelsIdentify duplicate payments, split invoices, and fraudulent billing risksSupport audit requirements and internal controlsAccounting Accuracy & Accruals
Ensure proper GL coding across practices, departments, and cost centersApply understanding of healthcare expense classification (clinical supplies, lab services, rent, provider costs, MSO fees, etc.)Partner with Accounting to ensure accurate monthly accruals and cutoffSupport month-end close including unreceived goods, GRNI, and open invoice analysisMaintain vendor W-9 compliance and support 1099 preparationEnsures the AP system is properly safeguarded and maintains the highest level of integrity across all master records (i.e., vendor accounts, invoices, credit memos, etc.).Vendor & Payment Management
Manage vendor relationships and resolve escalationsPartner with Treasury on payment runs, timing, and cash optimizationImprove payment terms and reduce rush/exception paymentsMonitor aging, unapplied credits, and stale checksMonthly statement reconciliation to ensure all rebates, credits, discounts are properly recordedTeam Leadership
Supervise and develop 2–3 AP SpecialistsEstablish productivity and accuracy KPIsTrain staff on invoice-to-pay workflow, coding standards, and healthcare nuancesCreate SOPs and documentation for a scalable organizationCross-Functional Partnership
Work with Procurement to increase PO adoptionSupport new practice integrations and acquisitionsCollaborate with Finance leadership on spend visibility and reportingWork closely with Operations leaders to answer questions related to vendor invoices 7+ years Accounts Payable experience, including 3+ years in a supervisory roleExperience in multi-entity or multi-location environmentHands-on Coupa experienceStrong knowledge of 2-way/3-way matching and approval workflowsUnderstanding of accrual accounting and month-end close supportExperience managing high-volume invoice processingAdvanced Excel skillsHealthcare, physician practice management, or MSO experienceExperience implementing AP automation or workflow redesignExperience with NetSuite is preferred Job Type:
Full-time#LI-REMOTE#LI-SF1Education:
Bachelor’s Degree in Accounting or Finance is preferredAccounts Payable Certification (CAPA) is preferredIntegrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.