About this role
TL;DR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision.
About usWhite Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.
We’ve recently raised our Series A funding round, taking our total funding to $70M. Our investors include top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others
We process over one hundred million API calls every month
We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model
We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.
You willCoordinate meetings, calendars, and inboxes
Handle travel planning (flights, hotels, logistics)
Research and compare services, products, etc.
Book reservations, appointments, and meetings
Handle operational and administrative tasks quickly and independently
Organise information and summarise options clearly
Help reduce day-to-day operational friction across a wide variety of areas
You’ll fit right in if youHave fluent English and French (both are mandatory)
Are highly responsive and reliable
Are comfortable with ambiguity and fast-changing priorities
Can make decisions independently without needing detailed instructions
Communicate clearly and concisely
Are highly organised and detail-oriented
Are proactive, resourceful, and naturally “figure things out”
Are comfortable working async and occasionally across unusual hours/time zones
A big plus
Experience supporting founders, executives, creators, or startup teams
Familiarity with AI tools and productivity software
Experience working remotely in fast-moving online environments
Compensation & benefitsCompetitive compensation package, including equity
Flexible Time Off
Language lessons to help you improve your English or French
Learning and development support for courses, conferences, and opportunities to grow your skills
All the hardware, subscriptions, tools, and services you need
ProcessIntro call (25 min)
Take-home test assignment
Final call with CEO & Head of Design (45 min)
Please submit your application in English.