About this role
Medical Career Specialist
Location: San Marcos Campus | 100% On-Site
Type: Full-Time | Non-Exempt
Schedule: Monday – Friday (Includes evening and weekend rotations as required)
Compensation: $35.66 – $44.57 per hour
Position Summary
Join our team as an Admissions Representative at our San Marcos, CA campus! We are seeking a high-performing, empathetic Medical Career Specialist who possesses a rare blend of drive and heart.
As the primary face of Pima Medical Institute for prospective students, you will connect with individuals, understand their career aspirations, and guide them toward a brighter future in healthcare. If you combine the closing skills of a top-tier sales professional with the coaching mindset of a mentor, this opportunity allows you to make a lasting community impact while building equity as an employee-owner.
Key Responsibilities
Student Recruitment & Pipeline Development:
• Outreach & Lead Generation: Proactively recruit prospective students via inbound/outbound calls, emails, text messaging, and web/marketing campaign follow-ups.
• Community & High School Outreach: Represent the institute at career fairs, job fairs, and high school visits to build a robust candidate pipeline and raise local program awareness.
• Journey Management: Guide prospective students through the entire admissions lifecycle—from initial inquiry through interview, application, and their first day of class.
Advising, Admissions & Interdepartmental Coordination:
• Interviewing & Alignment: Conduct thorough admissions interviews to evaluate candidate fit, explain program requirements, and align career goals with institutional offerings.
• Cross-Functional Collaboration: Partner closely with Financial Aid, Student Services, and campus leadership to coordinate testing assessments, manage applicant expectations, and ensure seamless student onboarding.
• System & Data Management: Maintain accurate CRM records, track applicant milestones, and analyze personal recruitment metrics (enrollments, starts, contact rates) to meet or exceed monthly performance goals.
• Regulatory Compliance: Adhere strictly to institutional guidelines, state/federal regulations, and accreditation standards (DOE, state agencies, ABHES).
Minimum Requirements
• Education: Bachelor's degree preferred.
• Experience:
• Three (3) years of education sales, admissions, or higher education recruitment experience.
• Experience within private, proprietary post-secondary education preferred.
• Skills: Demonstrated problem-solving, conflict-resolution, and consultative sales/customer service skills; proven ability to build and sustain trusting relationships.
• An equivalent combination of training, education, or relevant experience meeting minimum qualifications will be considered.
Compensation & Employee-Owner Benefits
• Hiring Range: $35.66 to $44.57 per hour.
• Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the institution as an employee-owner.
• Retirement: 401(k) Plan with up to a 10% Employer Match.
• Healthcare Options: Comprehensive Medical (PPO & HDHP options with HSA), Dental, and Vision coverage.
• Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.
• Work-Life & Growth: Paid Time Off (PTO), California Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Professional Development opportunities.