About this role
Reporting to the Group Underwriting Director, this role will provide comprehensive administrative support to the Bermuda Underwriting team comprising of 20+ professionals. This role is a contributor to the provision of cross-company administrative support and works alongside the Personal Assistant to group executives, the Office Administrative Assistant and the general administrative team. Provide general administrative support to the Underwriting department, including, but not limited to: Coordinate department conference and overseas meeting attendance and schedule requirements. Ensure travel for the Underwriting department is booked in accordance with the Group Travel Policy and that all records are kept up to date. Further, to assist generally with travel related enquiries and administration, assist with VISA and ESTA applications, ensuring internal travel calendar and traveller’s diaries are up to date. Ensure that confirmed travel data is submitted to the Office Administrative Assistant in a timely manner for quarterly reporting purposes. Coordinate internal and external, social, and marketing events. Prepare meeting papers and reports as needed. Handle correspondence (emails, calls) professionally and promptly. Prepare expense claim submissions and company card reconciliations. Attend to visitors and provide professional and friendly service. Provide coverage and administrative support during the absence of the Personal Assistant to Group Executives. Any other ad hoc administrative duties that may be required.