About this role
Job summary
The post holder is responsible for:
Effective Personal Assistant and secretarial support for the Chief Pharmacist, Senior Management Team and wider Pharmacy and Pharmacy Manufacturing Unit (PMU) Teams providing an efficient, confidential and quality administrative service.
Produce concise minutes and agendas for trust and departmental meetings which are managed within Pharmacy.
Lead the effective provision of a high quality, professional admin service within the Pharmacy department providing a comprehensive, flexible and confidential support service.
The supervision and management of the General Pharmacy Administration staff
Setting and maintaining the standards for administrative processes which are paper light, timely and involve minimal bureaucracy
The PA/Admin Team Manager will work on specific projects for the purposes of developing effective processes, meeting targets and maintaining effective services to the pharmacy Department.
Cover the duties of the Rota Co-ordinator in their absence.
Main duties of the job
Provide a full PA secretarial service for the Chief Pharmacist, Associate Directors of Pharmacy, wider Pharmacy and PMU Teams.
Supervises and manages the General Pharmacy Administration staff
Acts as a role model, presenting a positive image of self, team and the organisation.
Develop positive relationships with internal and external key personnel.
Comply with legal and organisational requirements, standards and codes of practice on equality, diversity, discrimination and rights relevant to own role and responsibilities.
Maintain and develop own competence and seeks to extend the scope of personal knowledge and skills within scope of role and professional practice, policies and legislation.
Supports the training and development of administration team.
To ensure the quality of service provision.
Comply with current legislation, policy, good practice, organisational and professional codes of practice and ethical standards.
To ensure any incidents and near misses are identified, reported and recorded according to Trust policy.
Contribute to the formal handling and investigating of complaints, error reports, accident/incident reports and monitor for preventative and/or corrective action and improvement.
Proactively manage risk and maintain safety, conforming to health, safety and security legislation, policies, procedures and guidelines.
Authorise routine expenditure from the Directorate budget up to an agreed amount in line with Trust Standing Financial instructions.
About us
The pharmacy departments of Lancashire Teaching Hospitals NHS Foundation Trust are looking for outstanding applicants with a high degree of enthusiasm, flexibility and commitment to come and be a part of our fantastic team. The post holder will play a crucial role in the operation of our department, assisting and supporting our teams working across pharmacy in both sites of the Trust
We are looking for a candidate with prior experience of working in a clerical and/or secretarial role, who possesses the ability to effectively manage a busy workload and to deal with situations with tact, sensitivity, diplomacy and confidentiality. The successful candidate will possess excellent communication and organisational skills.
LTHTR provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria.
Our aim is to provide excellent care with compassion for every patient and their families on every occasion and our values define the high standards of behaviour we expect from our staff to ensure we deliver that care.
We provide a range of specialist tertiary services including oncology, renal, plastics and burns, neurosciences and specialist mobility and rehabilitation and are the major trauma centre and major vascular centre for Lancashire and South Cumbria, which means our hospitals deliver the latest treatment for a broad spectrum of serious, complex and uncommon conditions
Job description Job responsibilities
Please see the attached job description and person specification.
For more details, please see below contact.
Person Specification
Qualifications & Education Essential
Good General Education ECDL or equivalent experience Significant previous admin experience
Desirable
Secretarial qualifications / Experience
Knowledge & Experience Essential
Previous PA experience Experience of staff management
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Lancashire Teaching Hospitals NHS Foundation Trust
Address Royal Preston Hospital
Preston
PR2 9HT
United Kingdom
Employer's website https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)