About this role
Program Secretary - Curriculum and Instructional Innovation (Part-time - 186 days /contract year) JOB SUMMARY The Program Secretary completes secretarial tasks; provides confidential administrative support; organizes and coordinates office activities; acts as a liaison for administrators with ESC staff, school district staff, and community agencies; and serves internal and external customers in a courteous and professional manner. In addition, the Program Secretary will coordinate conference room scheduling and assist with the implementation of professional development events.
QUALIFICATIONS -High School diploma or its equivalent. -Experience and proficiency with computer applications, including Microsoft Office and Google; ability to use various web-based computer applications to perform job duties -Working knowledge of basic office procedures and operation of common office equipment and machines -Ability to write and speak effectively and ability to promote positive customer relations ESSENTIAL FUNCTIONS -Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required -Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures, and other products as needed. -Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly -Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials -Manage conference room scheduling for meetings and professional development events -Assist in preparing meeting space, including setting up tables, chairs, preparing refreshments, registering participants, and taking minutes when necessary -Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records -Responsibly collect and enter required data related to work responsibilities within designated timeframes -Handle email and phone messages and deliver contents accurately to the appropriate person -Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff -Interpret and apply Board Policy, Administrative Rules and regulations as appropriate SALARY Based on salary schedule and/or commensurate with experience and education.