About this role
Maintain clean, tidy, comfortable and efficient office environment, including individual responsibilities (such as clean-up after meetings and preparing coffee for guests) and implementation of office protocols applicable to all employees
Greet and ensure office guests are comfortable while waiting; support guest needs, e.g. on-site parking during meetings, calling taxi cabs
Answer telephone calls to office
Respond and ensure timely response to general company website inquiries
Receive and distribute deliveries to office; prepare and send deliveries from
office (including car trips to nearby FedEx and UPS shipping outlets as
necessary)
Handle incoming and outgoing daily mail
Interact with building personnel (including security and janitorial) and office
vendors (e.g. copier, paper shredder, bottled water, telecommunications
providers); provide for timely repair and scheduled maintenance of leased office
systems
Maintain and re-stock office supplies
Assist management staff with meeting scheduling and travel arrangements as
requested
Copying, scanning, facsimiles and file and label generation
Maintain and display as required company employee notices and employee
manual/handbook and ancillary company policies
Experience in office management and receptionist duties
Warm, outgoing and professional approach
Proficient in Excel, Word, PowerPoint
Ability to prioritize work flow and multi-task in fast-paced professional environment
Strong organizational skills, attention to detail, proactive self-starter
Positive attitude, strong work ethic, and commitment to teamwork and collaboration
Strong written and oral communication skills
Ability and commitment to maintain confidentiality of company information
All your information will be kept confidential according to EEO guidelines.