About this role
CEDA is looking for a Proposals and Contracts Coordinator to support our operations teams through proposal development and ongoing contract administration. Based in Edmonton or Calgary, AB, this role is a great opportunity for someone who enjoys working across multiple teams, managing competing priorities, and playing a key role in bringing proposals and contracts together.
If you have an eye for detail, excel at staying organized, and take initiative – this role is for you! Apply now and be part of an established organization recognized as one of Canada’s Best Managed Companies!
What we offer:
Competitive wages, excellent benefits and matching pension contributions starting on your first day!The shift is Monday – Friday with opportunity to work from home twice a week!Skill development and opportunity for growthVariety: changing work scopes from one day to the next – there is always a new challengeKey Duties & Responsibilities:
Own existing customer contracts as the go-to person, working with clients to administer change requests, communicate contractual entitlements, and facilitate the approval processProvide guidance on contract language, review amendments, and help operations teams navigate contractual and change management requirementsKeep contract changes on track by maintaining accurate records and ensuring operational requirements are reflected in existing contractsWhen an RFP comes in, help bring it all together by reviewing requirements, coordinating deliverables, and working with service lines and internal stakeholders to gather the information needed for a strong proposalTake the lead on internal RFP meetings, keeping everyone aligned on proposal content, timelines, and deliverables while ensuring submissions are complete and accurateWork closely with operations to review estimates and coordinate, prepare, and submit service line quotes for RFPs and ad hoc requestsSupport client-facing activities when needed, including responding to clarifications and ensuring contract and proposal expectations are communicated clearlyBalance competing priorities and tight deadlines while maintaining the confidentiality and integrity of sensitive contract and proposal informationRole Specifications:
5+ years of related work experience, including a direct role coordinating within a proposals team or handling proposals in support of an established operations team2+ years of experience in contract administrationProficient in Microsoft Office, including:Excel: Basic administration within existing templates and formula writing where applicableWord: Formatting tables, paragraphs, headers/footers, tables of contents, and maintaining branded document templatesExperience working with multiple operational teams or service lines is an assetPersonal Characteristics:
You’re a strong communicator and collaborator, able to work across multiple service lines, gather information, ask the right questions, and build positive relationships with internal teams and clientsYou’re proactive and resourceful, able to work independently, solve problems, and take ownership of your workYou thrive in a fast-paced environment, can prioritize competing demands, adapt to changing priorities, and meet tight deadlinesYou understand the importance of confidentiality and integrity and take pride in handling sensitive information with careYou’re detail-oriented and organized, with the ability to manage multiple proposals, contracts, and priorities The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.
To learn more, please also visit our page to view upcoming job fairs and events or follow us on Facebook.