About this role
The ADDC is seeking an Administrative Coordinator to provide administrative and operational support to the company departments and executives. The administrative coordinator performs a variety of advanced administrative duties, including assisting with scheduling, correspondence, travel and events planning, file and database maintenance. The administrative coordinator will also serve as the corporate administrator for a variety of internal processes such as key management, intern onboarding, asset management, and general reception duties such as call handling. The Administrator must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of general business activities and department operations.
This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, Sharepoint, and Excel, and has strong communication skills, both written and verbal.
ESSENTIAL JOB FUNCTIONS
Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goalsAnswer phones, respond to emails, communicate with vendors, and resolve issuesManage corporate asset inventory, serving as asset administratorCoordinate ordering of office equipment supplies and telework equipment (i.e., office supplies, furniture, computers, tablets, etc.)Maintain contact lists for all managers and employeesSupports College Program, including scheduling interviews and onboarding internsCoordinates travel for executives and corporate personnelBuild and maintain relationships with internal stakeholdersUphold and promote the company’s valuesAttend virtual operational meetings as requiredOther duties as assignedSKILLS AND ABILITIES
Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the teamDemonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriatelyMust be highly organized, flexible, deadline and detail orientedExcellent project management and communication skillsMust be a self-starter, able to produce with limited supervision in a fast-paced environmentExcellent interpersonal skills with the ability to build and maintain relationships both internally and externallyWhen business critical issues arise, must be willing to work outside normal business hoursExcellent writing, organizational, planning, and communication skillsAbility to work in a deadline driven environmentHigh energy, team oriented, data driven, and results focusedMust be proficient in MS Sharepoint, MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems.
DISCLAIMER
This is a part-time position as needed with no end date. You will only be compensated for time worked either virtually or in-office. Year-end bonus and other benefits are applicable to this position.
This position is part-time and shall be performed as-needed by the employee only when scheduled by the company. No minimum amount of hours/compensation is guaranteed. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Job Types: Part-time
Salary: $18.00 - $25.00 per hour
Benefits:
Employee assistance programEmployee discountFlexible scheduleProfessional development assistanceSchedule:
Base weekly scheduleOn callWeekends as needed MINIMUM REQUIREMENTS
High School Diploma or GEDExperience working in a sensitive industry such as defense, government, military, or law enforcementExperience booking corporate travel, including luxury hotels, airfare, and chauffer'sTwo years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; ORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;Candidates will be subject to a comprehensive pre-employment background investigation which may include a polygraph examination and drug screening.Ability to obtain and maintain a US Government security clearance is requiredThe ability to safeguard confidential information and materials, while maintaining confidentiality in all aspects of the work environment, is required.PREFERRED QUALIFICATIONS
BA/BS degreeActive US Government security clearance The ADDC is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.