About this role
We're looking for an organized and detail-oriented Groups Coordinator to join our dynamic team in Cairo, Egypt. In this role, you'll serve as a central point of communication and coordination for group-related initiatives, working collaboratively with internal teams, clients, and external stakeholders. You'll manage the complete lifecycle of group inquiries while maintaining accurate data systems and ensuring seamless operational execution. This position offers an excellent opportunity to develop your coordination skills in a fast-paced, customer-focused environment where your contributions directly impact client satisfaction and organizational efficiency.
Manage the full lifecycle of group inquiries, from initial request through rate loading and distribution, following established standard operating proceduresMaintain accurate and up-to-date data across CRM systems and prepare detailed reports on group progress, performance metrics, and rate audits for leadership reviewCoordinate group block requirements and handle ad hoc group requests with flexibility and responsivenessManage shared inboxes for group inquiries, prioritizing tasks and ensuring timely, professional responses to internal and external stakeholdersSupport the completion of RFP (Request for Proposal) processes for group accounts, including data collection, rate setup, and tracking to meet client requirementsEnsure compliance with organizational guidelines and policies related to group reporting and proceduresOrganize and support client visits, site inspections, and familiarization trips to enhance client relationshipsHandle customer and agency inquiries related to group bookings promptly, escalating issues as needed to appropriate team membersContribute innovative ideas and suggestions to improve operational efficiency, processes, and client engagement within the coordination functionCollaborate with cross-functional teams to streamline workflows and enable seamless execution of group initiatives Required Qualifications:
1–2 years of experience in a coordination, administrative support, or sales support role, preferably in hospitality, events, or group travel industriesProficiency in CRM systems and Microsoft Office tools, particularly Excel and PowerPointExcellent organizational and time management skills with demonstrated ability to handle multiple priorities simultaneouslyStrong written and verbal communication skills with the ability to interact professionally with diverse stakeholdersExceptional attention to detail and accuracy in administrative and data management tasksSolid understanding of group booking processes and group travel coordinationAbility to analyze data and prepare clear, comprehensive reports Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.