About this role
Responsibilities:
Reporting to the People & Culture Manager, responsibilities and essential job functions include but are not limited to the following:
Assisting Human Resources Department with the daily administration tasks.Maintain confidential filling system for colleague’s files, records and documents, and ensure its adherence with the hotel’s standards.Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the HR division.Follow up with the HR team on the HR audit administration process to ensure that the department policies and procedures are in line with Movenpick/ People & Culture audit standards.Ticket bookings for colleague’s annual vacations.Maintain and update HRMS/Bayan System.Execute and follow up on the purchase requests of the HR Division.Delivery the necessary documents to be signed by the concerned departments.Handle all HR office supplies, maintain an up to date, accurate inventory of the HR storage room.Compose correspondence for the HRD, such as letters, contracts, etc.Handle lockers requests, name tags, ID’s, colleague’s letters, purchase requisitions, expense reports as necessary when required.Assist and support in the employee’s relations matters.Work with the HR team in the logistics of a variety of colleague’s events and activities (i.e. departmental outings, fun days, national day celebrations, fund raising events, sustainability/green team activities….etc.).Responsible for the HR communication boards and back area updates screen on a daily basis to ensure it’s complying with Accor/ Movenpick standards.Consistently offer professional, friendly and engaging service to the colleague’s and leaders.Assist with other Human Resources functions and tasks as required.Follow departmental policies and procedures.Other duties as assigned. Qualifications:
University/College education in Human Resources, Hotel or related field is preferred.Minimum of 2 years work experience in a busy multi-faceted environment.Computer literate in Microsoft Window applications required.Mature, enthusiastic and energetic with proven abilities to creatively resolve issues.Organized, energetic, creative and professional with strong leadership skills.Able to multi-task and communicate effectively.Able to work in a fast paced environment, inviting and championing change.Able to effectively and positively manage challenging situations.Must be detail oriented, highly organized and self-directed.Able to build effective relationships with peers, Colleagues and suppliers.Team player with strong initiative and self-direction.Senior High School, Hotel School or Tourism Academy.