About this role
JOB OVERVIEW
The Purchasing Officer is responsible for sourcing and procuring goods and services required for daily operations in a timely, cost-effective, and efficient manner. The role involves processing purchase requests, obtaining quotations, issuing purchase orders, and coordinating with suppliers to ensure accurate delivery of quality materials. It also supports inventory control, maintains procurement records, and works closely with internal departments to meet operational needs while following company purchasing policies and budgets.
DUTIES AND RESPONSIBILITIES
Process purchase requisitions and convert them into purchase orders
Source suppliers and request quotations for goods and services
Compare prices, quality, and delivery terms to ensure best value
Issue and track purchase orders to ensure timely delivery
Coordinate with suppliers to confirm order details and delivery schedules
Follow up on pending, delayed, or incomplete deliveries
Ensure all purchases comply with company policies and approved budgets
Maintain accurate records of all purchasing transactions and documentation
Update and manage supplier database and contact information
Coordinate with stores/warehouse to monitor stock levels and requirements
Assist in resolving issues related to damaged, incorrect, or missing items
Work closely with finance for invoice verification and payment processing
Support inventory control and stock replenishment activities
Ensure proper filing and documentation for audit purposes
Assist in evaluating supplier performance and service quality
Provide regular reports on purchasing activities and status updates
Maintain strong communication with internal departments and vendors
Ensure cost-effective purchasing and support budget control initiatives
Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field
1–3 years of experience in purchasing, procurement, or store operations
Basic understanding of procurement processes and supplier management
Familiarity with purchase orders, quotations, and inventory procedures
Experience using ERP or procurement systems such as SAP, Oracle NetSuite is an advantage
Proficiency in Microsoft Excel for data entry and reporting
SKILLS
Strong attention to detail and accuracy
Good organizational and record-keeping skills
Basic negotiation and communication skills
Ability to handle multiple tasks and meet deadlines
Knowledge of procurement and purchasing procedures
Problem-solving skills for delivery or supplier issues
Time management and prioritization abilities
Teamwork and coordination with internal departments
Cost awareness and budget control understanding
Ability to follow instructions and company policies
Strong administrative and documentation skills
Ability to work in a fast-paced environment