About this role
What do we expect from you?
Under the general guidance of the Front Office Manager or any other authorized by the management, be an EDGE Ambassador and ensure that EDGE (Engaging Dynamic Guest Experience, representing the core values which all Mondrian hotels and staff are focused) is visible in all aspects of Front Office.
How your day looks like?
Take ownership and responsibility for Duty Management shiftsRecord in the Duty Log all/any incidents that occur in the hotel and follow up with the Front Office Manager and/or Director of RoomsReport any accident, incident, theft for both internal and external guests, and liaise with Security & Safety Manager as appropriateKnowledge of all arrivals and departures, using guest name at all timesCheck current day arrivals and departures, taking appropriate action in the event of fully booked situationsFully conversant with current availability situation at any given time, and also future availabilityComplete knowledge of all features and services (including Food & Beverage outlets, spa/gym - menu/price/promotions/hours)Fully conversant with all hotel room types, numbers, layout, locations, ratesFully conversant with special packages, short and long-term promotions (hotel, outlets, spa)Liaise with Housekeeping and Engineering as required for Out Of Order roomsEnsure accuracy of input into reservation/front desk systems, and content/legibility of registration cardsManage upselling opportunities, email capture and other Front Office initiativesEnsure all necessary supplies are available for the Front Desk in order to work efficiently and oversee ordering/completion of Purchase Orders in line with hotel policies and proceduresUndertake and complete any special projects, tasks or other reasonable request by Front Office Manager and/or Director of RoomsMeet and welcome regular, global card holders and VIP guestsEnsure Front Door entrance is covered and all arriving guests are greeted by our team members at all timesEnsure guest privacy and security, respecting confidential information and 100% compliance with Mondrian Singapore Duxton confidentiality policyMaintain and effectively utilize guest profiles and fully support collection of preferences and Customer Recognition Programme (CRP) roleEnsure all guest special requests are followed through and administratedEnsure Front Desk Agents are fully conversant with correct policies and procedures for: Reservation enquiries and booking requests, allocation of rooms, pre-allocation and handling of Group arrivals, registering guests, offering assistance with luggage and/or escort to guestrooms, VIP guests/walk-ins, and handling complaints/feedback.Completion of weekly/monthly rosters and Purchase OrdersFollow up on any doubtful accounts passed on by Front Desk AgentsAuthorize and sign off daily paid outs, corrections, adjustments and cashier’s bankingBe fully involved in the preparation of departmental and hotel budgets as well as any other financial reports if requestedEnsure Front Desk Agents balance their daily close of shift and resolve any discrepancies in audit and cash float balancingLiaise and co-ordinate with Accounts and Front Office Manager for any special billing requests and proceduresFully conversant with foreign exchange proceduresFully conversant with hotel credit policy as it relates to: cash payments, credit card payments, account to company, voucher payment, and third party payment. How do I deliver this?
Tell it like it is- Authentic, honest, you mean it, sincere, true.Have fun and make friends - fun, energetic, whimsical, upbeat, “wink", casual.I've got your back- Accountable, responsible, makes up for own promises, knows how to take ownership, follows - thru, dependable.Play to win - Original, cutting edge, new, "outside the box”; open to new possibilities, different.Right here, right now - Attentive, detail-oriented, always focused, always in the moment, precise, owns the guest.