About this role
Obtains competitive quotations for hotel requirements and supports the selection of the best products and services by sharing suitable suppliers and offers with the relevant Managers.Conducts market research on a regular basis and obtains a minimum of three quotations whenever applicable, presenting findings and comparisons to Managers.Ensures that supplier information, price lists, contact details, and related records are accurate and up to date.Actively uses the purchasing/procurement system to create, process, follow up, and allocate purchase orders.Follows up on purchase requests and purchase orders to ensure timely delivery in line with operational requirements.Supports the evaluation of suppliers in terms of price, quality, service standards, delivery times, and compliance with hotel requirements.Maintains effective communication and professional relationships with existing and potential suppliers.Prepares month-end purchasing and account-related reports accurately and on time and provides relevant feedback to Managers.Welcomes suppliers visiting the office and coordinates supplier meetings when required.Maintains proper documentation and filing of quotations, purchase orders, supplier information, contracts, and other purchasing-related records.Coordinates with relevant hotel departments to understand purchasing requirements and supports departments throughout the procurement process.Performs any other duties and responsibilities assigned by the Manager.Ensures full understanding of and compliance with the Hotel Employee Handbook, hotel policies and procedures, particularly those related to Fire, Hygiene, Health & Safety.Adapts to operational and departmental changes according to the needs of the hotel. Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management, or a related field.Previous experience in Purchasing, Procurement, Supply Chain, or a similar role; preferably within the hospitality or luxury hotel industry.Good understanding of purchasing processes, supplier management, quotation comparison, and purchase order procedures.Strong negotiation, communication, and interpersonal skills.Strong research and analytical skills with the ability to compare suppliers, prices, quality, and commercial terms.Detail-oriented, organized, and able to manage multiple purchasing requests simultaneously.Proficiency in Microsoft Office applications, particularly Excel.Experience with purchasing, procurement, ERP, or hotel management systems is an advantage.Good command of written and spoken English; additional languages are an advantage.Ability to work effectively with different departments and build strong supplier relationships.Strong sense of responsibility, confidentiality, accuracy, and follow-up.Ability to work in a fast-paced hospitality environment and adapt to changing operational priorities.Knowledge of hotel purchasing standards, hygiene, health & safety, and related compliance requirements is preferred.