About this role
Job summary
An exciting opportunity has arisen within the Clinical Engineering Department at the Norfolk & Norwich University Hospital NHS Foundation Trust, (NNUHFT) for a Band 3 Administration Assistant.
The Clinical Engineering Department directly and indirectly maintains the 26,000 medical devices within the NNUHFT and Cromer Hospitals.
The Admin Team perform a vital role by providing comprehensive administrative support to the senior members of the team.
Main duties of the job
We are seeking an organised and detail-oriented Administration Assistant to join our Clinical Engineering team at NNUH. In this role, you will:
Provide general administrative support to the Clinical Engineering Department. For example, processing monthly servicing schedules and monthly reports of expenditure, maintaining filing and records systems, receiving telephone calls and dealing with them appropriately, handling department correspondence both internally and externally to the trust. Raise purchase orders for spare parts, stationery, repairs to equipment and chase outstanding orders Generate and interpret reporting which form the service key performance indicators.
Why Join Us?
Be a digital enabler in a forward-thinking NHS Trust, driving innovation in medical equipment management and automation. Work in a supportive, inclusive environment where your contributions directly enhance patient safety and operational excellence.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.
We can offer you the full range of NHS benefits/discounts and in addition:
Flexible working hours Fast Track Staff Physiotherapy Service Multi Faith prayer room at NNUH Colney Lane site Discounted gym memberships Excellent pension scheme and annual leave entitlement Wagestream - access up to 40% of your pay as you earn it Free Park & Ride service direct to NNUH Colney Lane site Free 24-hours confidential counselling support On-site Nursery at NNUH Colney Lane On-site cafes offering staff discounts at NNUH Colney Lane Support in career development Flexible staff bank Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description Job responsibilities
To manage personnel records for the Dept. To provide secretarial support for the Senior Staff in the Dept. To raise purchase orders for spares, stationary, repairs to equipment etc. When requested chase outstanding orders. Processing of delivery notes, debtor requisitions, invoices and passing these to finance for final actions & payment. To enter data into the Trusts medical equipment database and to ensure the data accurate and maintained to a high standard. To attend relevant training and educational courses as deemed necessary by the Trust. To participate in the staff appraisal and performance review process. Any other duties which may be required from time to time by the Trust which would assist in improving the service.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4215 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role
Person Specification
Qualifications Essential
English Maths RSA Keyboard skills RSA Computing
Experience Essential
Significant office experience
Desirable
Experience gained working in an Engineering background.
Skills Essential
Good communication skills. Ability to deal with all levels of staff. Good organisational skills.
Attitude, aptitude Essential
Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Norfolk and Norwich University Hospital
Address Norfolk and Norwich University Hospital
Norwich
NR4 7UY
Employer's website https://www.nnuh.nhs.uk/ (Opens in a new tab)