About this role
Job summary Agincare Head Office Services, based in Portland, is seeking a Bid Administrator to manage bid submissions in the care sector. The role requires a meticulous, organized individual with strong IT and communication skills. The selected candidate will manage online bid portals, ensure document version control, and support effective submission of tenders. Agincare is a leading care provider with a commitment to quality and equal opportunities. The successful applicant will be a team player dedicated to contributing positively to the success of the bid function, with good IT skills and an ability to manage multiple tasks efficiently. Salary offers up to £32,000 per annum DOE.
Main duties of the job Are you a highly organised, detail-oriented individual with strong communication skills? Do you thrive in a fast-paced environment and enjoy supporting complex projects from start to finish? If so, we want to hear from you! We are looking for a motivated and proactive Bid Administrator to join our dynamic team. This role is ideal for someone who enjoys working collaboratively, managing multiple priorities, and contributing to the successful completion and submission of high-quality tenders. You will provide essential administrative and logistical support to the bid team, ensuring submissions are completed accurately and on time.
About us Were a family run business thats been caring and supporting people since 1986. With over 4,500 team members, were one of the UKs largest care providers and are continuing to grow. We have over 100 locations across England including care & nursing homes, home care branches, extra care schemes, supported living properties and live-in offices. Agincare are signatories of the Care Leaver Covenant and are committed to supporting care leavers to live independently. We are proud to be able to offer a guaranteed interview to care leavers, or an informal conversation about our career opportunities.
Job description Job responsibilities Package Description:
Are you a highly organised, detail-oriented individual with strong communication skills? Do you thrive in a fast-paced environment and enjoy supporting complex projects from start to finish? If so, we want to hear from you!
We are looking for a motivated and proactive Bid Administrator to join our dynamic team. This role is ideal for someone who enjoys working collaboratively, managing multiple priorities, and contributing to the successful completion and submission of high-quality tenders. You will provide essential administrative and logistical support to the bid team, ensuring submissions are completed accurately and on time.
Key Responsibilities: Manage online bid portals and accounts, ensuring company information remains accurate and up to date, including maintaining portal login records. Monitor online tender portals for new opportunities, downloading documentation and uploading clarification questions and completed submissions. Manage team email inboxes, ensuring important correspondence and notifications are actioned promptly. Support effective document management and version control processes, ensuring all tender documents and supporting information are current and easy to locate. Organise, collate, consolidate, and format bid documents in preparation for submission. Complete business questionnaires, pass/fail elements of PQQs, SQs and ITTs, along with other forms and questionnaires as required. Coordinate tender input from a variety of internal stakeholders including operations, finance, IT, HR, marketing, and sales teams. Collate and submit final bid documents and supporting information in the required format, ensuring the correct and most up-to-date versions are submitted. Maintain accurate records and data spreadsheets to support reporting and tracking of bidding activities. Organise meetings and coordinate attendance at market engagement events for bid team members and operational colleagues. Support the completion of market engagement questionnaires and gather information from relevant stakeholders. Conduct research tasks as required to support bid activities and wider team objectives. Provide general administrative support to ensure the smooth operation of the bid function.
What Were Looking For
Essential:
Strong organisational skills with the ability to manage multiple tasks and deadlines Excellent communication skills, both written and verbal Strong attention to detail and a methodical approach to work Good IT skills, including Microsoft Office applications such as Word, Excel, and Outlook Able to work independently, use initiative, and contribute positively as part of a teamDesirable:
Previous experience in an administrative, bid support, or similar coordination role Experience working with online portals and document management systems Understanding of the health and social care sector Experience supporting tenders, bids, or proposal submissions Relevant business administration or bid/proposal qualificationsAbout Agincare
Were a family run business thats been caring and supporting people since 1986. With over 4,500 team members, were one of the UKs largest care providers and are continuing to grow. We have over 100 locations across England including care& nursing homes, home care branches, extra care schemes, supported living properties and live-in offices.
Agincare are signatories of the Care Leaver Covenant and are committed to supporting care leavers to live independently.We are proud to be able to offer a guaranteed interview to care leavers, or an informal conversation about our career opportunities.
All of our care services are regulated by the Care Quality Commission (CQC).
Equal opportunities are important to us at Agincare and we welcome applications from all.
Person Specification
Qualifications Essential
Strong organisational skills with the ability to manage multiple tasks and deadlines. Excellent communication skills, both written and verbal. Strong attention to detail and a methodical approach to work. Good IT skills, including Microsoft Office applications such as Word, Excel, and Outlook. Previous experience in an administrative, bid support, or similar coordination role is desirable.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Agincare
Address Agincare Head Office Services
Portland
DT5 1BB
Employer's website https://www.agincare.com/ (Opens in a new tab)