About this role
Job summary
Supporting the Theatre Scheduling Lead for efficient delivery of the Theatre schedule, the post holder is required to effectively coordinate use of internal workforce and resources and support directorates in fully utilising theatre sessions.
The post holder will be responsible for developing and implementing robust information management systems which supports monitoring, data capture and performance review of the directorate.
Main duties of the job
The NCIC Theatre provision provides 24/7 service to adults and children who require both elective and emergency operative procedures. Theatre staff provides a twenty-four-hour service for adults and children for elective and emergency operative procedures.
Surgical and Secretarial teams list patients within their directorate who require both local and general anaesthesia for a wide variety of elective surgical procedures from specialisms such as General Surgery, Urology, Vascular, Orthopaedic, Gynaecology, Obstetric, Maternity service, Ophthalmology, ENT, Maxilla facial surgery.
The Theatre Administrational team work collaboratively in support of the theatre and anaesthesia provisions alongside clinical colleagues to deliver high quality patient care and a high level of operational performance.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
GCSE English Language (minimum grade C) or equivalent NVQ 3 in Business Administration of equivalent
Desirable
Typewriting/word processing RSA 2 or equivalent
Knowledge and Experience Essential
Medical Secretarial duties Medical Audio typing / word processing Operating word processing and computer packages Computer literate. Medical terminology Patient Information Systems or equivalent. Understanding of the requirements of the General Data Protection Act (2018), Freedom of Information Act, access to health records and defensible documentation, health and safety legislation, and their application in the workplace. Understanding of clinical rosters Equality issues.
Desirable
NCIC local electronic patient record/information systems
Skills and Aptitudes Essential
Effective communication and interpersonal skills. Able to analyse complex facts or situations. Able to use initiative appropriately within team environment. Able to work without supervision. Ability to organise and prioritise workload to meet deadlines Empathetic.
Other Requirements Essential
Willing to develop skills. Willing to develop professionally Ability to travel offsite for meetings.
Desirable
Driving licence or ability to travel independently of public transport.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address West Cumberland Hospital
Whitehaven
CA28 8JG
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)