About this role
Job summary
An exciting opportunity has arisen for a Safeguarding Business Support and Personal Assistant to provide the necessary administrative support across the integrated adults and children safeguarding services team, and in particular enabling the efficient and effective functioning of the safeguarding team and direct support for the Head of Safeguarding, Deputy and the Named Professionals.
Main duties of the job
Provide a full range of Administration duties to the safeguarding team, supporting the day to day functioning, including management of the teams electronic diary.
Management of Head of Safeguarding, Deputy and the Named Professionals electronic diary.
Direct line management Administration Assistants.
Supervision and management of other admin and clerical staff within the Integrated Safeguarding team.
Participation in the recruitment of admin and clerical staff, to include short listing ,interviewing and appointing.
To provide cover for other admin and clerical colleagues within integrated Safeguarding Services in periods of leave/absence
Provision of oversight and support with buildings management, based at IMPACT, RCHT, to ensure it remains in good decorative state and working order, also ensuring compliance with appropriate health, safety and security and fire procedures within the work area.
Use initiative and be proactive in introducing and streamlining systems in order to enhance the productivity of individual teams within integrated Safeguarding Services and aid the team to carry out safeguarding functions and statutory responsibilities.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. It serves a population of around 470,000 people, a figure that can increase significantly with visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £740 million.
RCHT is responsible for the provision of services at three main sites with approximately 780 inpatient beds:
Royal Cornwall Hospital in Truro St Michael's Hospital in Hayle West Cornwall Hospital in Penzance We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities, and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles. This plays a vital part in attracting and retaining highly skilled teams of doctors, nurses and other health professionals who support the care of well over half a million people each year.
Job description Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
Person Specification
knowledge and skills Essential
oProvide a full range of Administration duties to the safeguarding team, supporting the day to day functioning, including management of the teams electronic diary. oManagement of Head of Safeguarding, Deputy and the Named Professionals electronic diary. oDirect line management Administration Assistants. oSupervision and management of other admin and clerical staff within the Integrated Safeguarding team. oParticipation in the recruitment of admin and clerical staff, to include short listing ,interviewing and appointing. oTo provide cover for other admin and clerical colleagues within integrated Safeguarding Services in periods of leave/absence oProvision of oversight and support with buildings management, based at IMPACT, RCHT, to ensure it remains in good decorative state and working order, also ensuring compliance with appropriate health, safety and security and fire procedures within the work area. oUse initiative and be proactive in introducing and streamlining systems in order to enhance the productivity of individual teams within integrated Safeguarding Services and aid the team to carry out safeguarding functions and statutory responsibilities.
Knowledge Essential
oWork directly with the safeguarding senior management team, to oversee and take responsibility for safeguarding meetings, including governance, to ensure their efficient and effective functioning. oOrganise and promote Trust wide safeguarding events, i.e. conferences and awareness weeks. oIncreased knowledge of safeguarding functions through training and development to support the safeguarding team. oComprehensive communication skills to assist in the preparation of safeguarding documents, reports, letters and provide editing assistance to the wider integrated Safeguarding Services as required. oSustain high standards; meticulous accuracy and high level attention to detail. oCreating, maintaining and formatting of databases, inputting of information and data, recording activity and compliance. oManage generic emails boxes, post and direct telephone calls. oDissemination of safeguarding information to internal/external professionals, as directed, ensuring safe methods of communication are used at all times. oTaking minutes and information gathering to produce reports, agendas, general correspondence and presentation material using word, excel etc. oData collection and preparation for audits oAwareness of correct Trust procedures for filing, record keeping and alerts. oCommunicate with staff and other multi agency professionals in a confidential and sensitive manner. oLiaise with a wide range of internal and external personnel. oOrganise and plan own day to day workload or activities in order to meet the demands of the job role. oSelf-motivated to work without supervision with commitment to delivering services to a high standard.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Cornwall Hospitals Trust
Address Royal Cornwall Hospital
IMPACT
Truro
TR1 3LJ
Employer's website https://www.royalcornwall.nhs.uk/ (Opens in a new tab)