About this role
Job summary
The Commissioning Support Officer will be the responsible operational lead for the co-ordination and day to day management of:
o Individual Patient Funding Requests (IPFR) and appeals for Cwm Taf Morgannwg UHB in line with the All Wales Policy for making decisions on IPFR.
o Prior Approval (Non Contracted Activity) for NHS treatments that fall within and outside the UHB's contractual framework and facilitate repatriation of patients back to local services where appropriate.
o Supporting the Welsh Health Specialised Services (WHSSC) referral management process.
o Supporting operational, planning and commissioning colleagues in reviewing and amending contract agreements such as SLAs and LTAs.
This post is fixed term/secondment to cover for maternity leave. Minimum 9 months, possible extension to 12 months. Anyone wishing to apply for the post as a secondment must seek approval from their Line Manager before applying.
Main duties of the job
Support the Head of Commissioning in ensuring the Health Board is compliant with the All Wales Prior Approval (PAR) and NHS Wales Policy Making Decisions on Individual Patient Funding Requests (IPFR). Review applications, ensure all supporting information is collated. Where appropriate, decision making when considering PAR applications. Provide administration support for the panel meetings and maintain associated audit trail. Communicating funding application decisions. Maintaining the IPFR/PAR database. Updating the national IPFR database. Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see 'Welsh Language Guidance' in the documents right at the bottom.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description Job responsibilities
Support the co-ordination and administration of all aspects of the Cwm Taf Morgannwg UHB IPFR panel including taking notes of the panel meetings and preparing outcome notes and letters for the IPFR lead, ensuring there is an appropriate audit trail on the decisions making of the IPFR panel. Responsible for ensuring that IPFR & PAR requests are dealt with in a timely equitable and effective manner, ensuring the administration of the requests adheres to the All Wales policies in terms of process including time scales and acknowledgements etc. Review all IPFR applications, prior approval (Non Contracted Activity) requests and requests for treatment abroad to ensure that agreed processes within the policy are adhered to, including timescales, record keeping etc. This will include ensuring all documentation is completed, requesting information and supporting documentation as required either as identified by the post holder or by the IPFR lead. Provide advice and support to internal and external colleagues on the IPFR process, prior approval (Non-Contracted Activity) process, treatment abroad, and on individual IPFR, prior approval cases as required. Be responsible for ensuring systems and processes are in place to monitor IPFR in line with internal and external quality standards, including the management of the IPFR database.
In addition if Katie Games is unavailable, please contact:
Claire Tynan- Preece: Commissioning Manager: [email protected]
Person Specification
Qualifications/Knowledge Essential
Educated to a degree level or suitable, relevant experience. Specialist knowledge of the Individual Patient Funding Requests Policies and processes, acquired through training and short courses to postgraduate Diploma level equivalency. Knowledge and understanding of the NHS in Wales and England and its commissioning, contracting and clinical governance processes. Knowledge and understanding of the current social and economic climate and the pressures faced by public sector organisations.
Experience Essential
Experience of providing and receiving highly complex, sensitive and contentious information Experience of dealing with sensitive enquiries from patients, relatives and clinicians and of communicating difficult news. Experience of partnership working with other agencies across the health & social care sectors Experience of committee work including preparation of agenda, collation of reports and minute taking Handling highly confidential and sensitive information
Skills Essential
Confidence to deal with staff at all levels Experience of a range of work procedures and practices Prioritisation of work and delivery to challenging deadlines
Desirable
Welsh language speaking/listening skills at Level 3 or above
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Cwm Taf Morgannwg University Health Board
Address Ynysmeurig House
Navigation Park
Mountain Ash
CF45 4SN
United Kingdom
Employer's website https://joinctm.wales/ (Opens in a new tab)