About this role
Are you a hands-on and service-minded professional who enjoys creating a welcoming and well-organised workplace? In this varied role, you will ensure the smooth daily operation of a modern international office while acting as a key contact for employees, visitors and external service providers. Client Details Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale. With employees and members from numerous countries, the organisation offers a collaborative workplace where professionalism, continuous improvement and teamwork are highly valued. Description Welcome visitors and act as the main point of contact for employees, guests and external partners. Ensure the office remains operational, organised and ready for daily business activities. Coordinate meeting rooms , prepare meeting spaces and support internal events and workshops. Manage office supplies , catering services, incoming and outgoing mail, and document archiving. Liaise with external suppliers and service providers to ensure smooth facility operations . Coordinate preventive and corrective maintenance of building systems and office equipment. Support workspace optimisation projects , including storage and inventory management. Contribute to creating a professional, safe and pleasant working environment for all employees and visitors. Secondary education diploma or equivalent experience. Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support. Comfortable working with Microsoft Office tools. Excellent communication skills in English, combined with a good knowledge of either French or Dutch. Knowledge of both is a strong asset. Customer-oriented and proactive mindset with a strong sense of service. Organised and detail-oriented, capable of managing multiple priorities simultaneously. Reliable, discreet and able to work autonomously while remaining a true team player. Available to work on-site on a full-time basis.