About this role
About the Client Our client is an independent, full-service residential real estate brokerage based in a master-planned community in Texas, serving buyers and sellers across several neighboring submarkets. Led by a hands-on broker/owner who also operates ventures beyond real estate, the business has grown quickly and now needs dedicated support to keep transactions, operations, and client communication running smoothly. The client is looking for a long-term, trusted partner who can take real ownership of the day-to-day so she can focus on growth. Why does this role exist? This role exists because the business has outgrown what one person can manage alone — transactions, client communication, and administrative work are piling up faster than they can be handled without dedicated support. The client needs someone who can own the real estate transaction process end-to-end, from showing appointments through closing paperwork, while also acting as a reliable right hand across her broader workload. Ultimately, this hire is about giving the client back her time by removing the operational load that's been building since business picked up again. Real Estate Transaction Coordination Prepare and manage offers, contracts, disclosures, and closing paperwork Schedule and coordinate showing appointments Send documents for signature and track them through to completion Maintain and update listings and transaction files in MLS and Transaction Manager Calendar & Communication Management Manage inbound/outbound email, flagging priorities and drafting responses Own the calendar — scheduling, coordinating, and resolving conflicts across appointments and meetings Anticipate what's needed ahead of meetings (documents, prep, follow-ups) without being asked Business & Project Operations Support Provide general "right-hand" executive support across the client's multiple businesses Track and follow up on open projects and tasks to keep things moving Bring structure and organization to processes that aren't yet formalized Marketing & Content Support Create marketing materials and graphics using Canva Support and help manage social media content and posting Process Automation & AI-Enabled Efficiency Identify repetitive, grunt-level tasks that can be automated Build and manage simple AI agent workflows (using ChatGPT and similar tools) to handle recurring tasks Check and route automated outputs back to the client for final review