About this role
Job summary
The Commercial Procurement Support Officer role will support the Commercial Procurement Business Manager and support all teams within the Commercial Procurement Services function and Trust with the efficient and effective management of all Commercial Procurement activities across all BHRUT sites and across North East London (NEL).
The role will specifically provide general administrative support, project support and operational site based support across the entire Commercial Procurement Services function, and secretarial support to the Director of Commercial Procurement Services, including inbox and diary management, in the absence of the Commercial Procurement Business Manager.
This role will also involve working across all Trust and/or NEL based site-based sites (as requirements dictate and emerge) in support of all commercial procurement deliverables and activities, projects, programmes and service outcomes. Additionally, this role will work collaboratively in a matrix structure on a project and programme specific basis, as both a supportive team member, as directed by the Director of Commercial Procurement Services or the Commercial Procurement Business Manager.
Main duties of the job
To support the Director of Commercial Procurement Services, Commercial Procurement Business Manager and the wider Commercial Procurement Services Senior Management team, to deliver all Commercial Procurement Services related administrative and operational activities, projects and programmes in accordance with the Trust's values, aims and objectives.
Support the Director of Commercial Procurement Services, Commercial Procurement Business Manager and the wider Commercial Procurement Services Senior Management team to manage all required outputs across the Trust and NEL, including supporting all administrative, secretarial and projects/programmes initiatives across the spectrum of Commercial Procurement Services.
This role will also support the Director of Commercial Procurement Services and Commercial Procurement Business Manager by using Trust accredited VMI/lean principles to remove waste and defects and to ensure that continuous improvement practices are embedded. The post holder will also be required to achieve any internal/ external VMI/Prideway/lean principles training, or an equivalent apprenticeship programme, appropriate to the role and grade, to support the delivery of efficient and effective outcomes.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications Essential
Educated to GCSE and A-Level standard, or equivalent qualifications.
Desirable
Working towards professional qualification and membership in Chartered Institute of Procurement and Supply (MCIPS) or equivalent experience. A valid driving licence (in accordance with BHRUT insurance requirements and internal policies) and ability to drive cars, small vans and large 3.5 tonne vans. Graduate business administration or business support degree. Secretarial qualification
Experience/ Knowledge Essential
Previous secretarial and/or administrative experience Office management experience within a procurement or finance setting Able to effectively work in both a team and a matrix structure within the service and organisation-wide. Experience of persuading and influencing stakeholders Proven experience of capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly. Ability to work on own initiative and organise own workload without supervision and to prioritise work of self and others, either directly or indirectly in a matrix structure. Good level of numerical, analytical and computer skills and attention to detail. Ability to identify and lead on initiatives. Good planning and organisation skills Good communications skills Good negotiation and influencing skills. Team player with the ability to contribute effectively to the team in both a supporting and matrix role. Experience of developing and leading excellent customer service delivery outcomes
Desirable
Experience of supporting the development, implementation of operational and strategic business continuity plans in commercial procurement services related settings and in support of wider commercial procurement services outcomes and service plans. Evidence of introducing "best practice" and demonstrating successful implementation and evaluation of commercial procurement services related improvement initiatives. Experience of implementing commercial procurement services related efficiencies and change management outcomes. Experience of managing end to end projects Procurement and e-procurement experience Demonstrates a strong desire to improve performance and make a difference by focusing on outcomes and supporting transformational projects and programmes Experience of supporting the development of commercial procurement service plans, activities, & improvement strategies Experience of working collaboratively across key external organisational partners in an NHS setting Experience of working collaboratively across organisations Experience of driving both small vans and large 3.5 tonne vans Experience of using key financial and workforce related systems - e.g. ESR and SBS. Experience of working with AIMS.
Skills Essential
Good verbal and written skills. Good presentation skills Strong IT skills and excellent working knowledge of various MS packages Operates with a positive outlook, is solution-focused and is dedicated to improving relationships for improved patient outcomes Self-motivated and flexible approach to tasks and problems Adaptable and able to demonstrate resilience in difficult situations Good relationship- building skills and ability to form constructive, credible relationships Good demonstrable interpersonal, customer service and communication skills, with an ability to question, support, influence and engage senior managers and peers across the organisation to drive the required outcomes
Desirable
Politically astute with honed communication and interpersonal skills Ability to run reports and prepare presentations Ability to analyse data Able to develop and gain agreement on new methods of operation where peer group may have alternative views Able to interpret sets of information including service activity and trend data, policy and best practice information Demonstrable work planning, management & monitoring skills to manage own work to deliver outputs to drive maximum productivity and performance and to meet challenging deadlines, leading by example.
Other Essential
Energy and enthusiasm for commitment to high environmental standards An innovator able to harness ideas of others to improve the overall operational environment Strong identity with the core values of the public service and the NHS Compassionate Empathetic Professional approach with ability to undertake hands on delivery Professional etiquette skills Ability to work under pressure and remain calm Ability to maintain confidentiality Willing to undertake further training and duties as required Ability to liaise closely with all levels of Trust staff as required
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Barts Health NHS Trust
Address Cross site
Romford
RM3 0HU
United Kingdom
Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)