About this role
Job summary
The Cellular Pathology department is looking to recruit a Junior Medical Secretary to carry out data entry and general secretarial work under the direction of Senior Medical Secretaries and the Office Manager. The successful candidate will be joining our office team supporting scientists and doctors in a modern laboratory. Our facilities are close to underground and DLR services. The laboratory is UKAS and HCPC accredited. Our commitment to supporting continuing professional development is evidenced by an excellent training record.
Main duties of the job
The main purpose of this role is to participate in ensuring the comprehensive delivery of administrative services within Cellular Pathology. This involves being an active and supportive member of the departments administrative and clerical team, ensuring a smooth and effective service.
In summary, the post holder will ensure:
Efficient Multidisciplinary Team meetingpreparation
Accurate and timely transcriptions of reports
Provide general office support to staff within the service
Ensure all databases are updated foraudits and learning
Deal with telephone and email queries.
About us
The NHS East and South East London Pathology Partnership is an arms-length organisation providing pathology services to Barts Health NHS Trust, Homerton Healthcare NHS Foundation Trust and Lewisham and Greenwich NHS Trust. The Pathology Partnership is hosted by Barts Health.
The Pathology Partnership was formed in May 2021. Between 2021 and 2024 the Partnership undertook a complex transformation programme to establish a single network of laboratories, underpinned by a single Laboratory Information Management System (LIMS) and single Quality Management System (QMS).
The Partnership has a main hub laboratory at the Royal London Hospital and Essential Service Laboratories (ESL) as a minimum at the six other hospital sites served by the Partnership.
The Partnership has three operational divisions:
Blood Sciences including Haematology, Blood Transfusion and Biochemistry
Microbiology and Virology
Cellular Pathology and Cancer Diagnostics
The 2024/25 total operating costs across the Partnership were c. £121m per annum with a workforce establishment of circa. 860 WTE.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Although this position is a 10 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 10 months.
Person Specification
Qualifications Essential
GCSE Passes in English and Maths at C grade or equivalent Typing Qualification Medical terminology or equivalent experience
Desirable
GCSE standard attained in other science subjects or equivalent Entry level leadership qualification i.e. ILM2
Experience Essential
Worked in an office environment Experience of typing medical content Dealing with telephone enquiries Experience of working with a multi disciplinary team
Desirable
Previous experience of working in an NHS environment Previous computing experience or VDU work Good working knowledge of cellular pathology processes
Knowledge Essential
Excellent written and verbal communication skills Basic knowledge of medical terminology, anatomy and histopathology terminology Ability to use Microsoft Word, PowerPoint, Excel spreadsheets and Access databases, including the extraction of data by queries and the preparation of reports
Desirable
Previous pathology-based administrative work experience
Skills Essential
Touch typing ability Good IT skills including Microsoft Word and Office. Good interpersonal skills Ability to follow written and verbal instructions. Ability to communicate with staff at different levels of the organisation. Ability to prioritise workload, innovate & work as part of a large team to meet deadlines Ability to work under pressure and deal with interruptions
Desirable
Experience of mananging small improvement projects and activities
Other Essential
Able to undertake housekeeping duties Able to perform required duties with any appropriate aids or adaptations Ability to work on own initiative and take routine decisions.
Desirable
Ability to share knowledge and engage others in project Flexible approach to service needs
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Barts Health NHS Trust
Address 80 Newark Street, London
London
E1 2ES
United Kingdom
Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)